Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
The position provides a broad range of administrative, event, and accounting support for the Department of Energy, Environmental and Chemical Engineering.
PRIMARY DUTIES AND RESPONSIBILITIES:
Visa Processing: Coordinate and advise the international faculty, visiting scholars and students on all aspects of visa and permanent residency applications, processes and issues. Duties include contacting visiting scholar once scholar has been identified and preparation of paperwork with regards to J-1, E3, H-1B visa requests. Compile information for permanent residency applications as requested working closely with OISS and external attorneys.
Events Coordinator: Serve as logistical organizer of the multiple steps associated with department seminars, lectures, collaborator visits, short courses, workshops and department functions. Update website, notices, advertisements, room reservations, furniture logistics, meal reservations, catering, hotel/travel arrangements and schedule itineraries.
Undergraduate International Experience Contact: Administrative Coordinator of annual Undergraduate International Experience Program which includes providing information to students, collection of applications, coordination of visas, hotel/travel arrangements and other administrative duties deemed necessary by program director.
Marketing liaison: Work with communications department on e-newsletters, department brochures, website updates, and social media.
Center Support: Assist department administrator in other tasks as needed for support of faculty administrative needs for the Center for Aerosol Science and Engineering (CASE); Solar Energy and Energy Storage (SEES) and other centers in EECE.
General Office Support: Oversee mailroom and delivery services, federal work study student (scanning), room scheduling, distribute conference room keys, order office and kitchen supplies, as well as replenishing stock.
Back-up Graduate Program Coordinator: Provide assistance to Graduate Program Coordinator and answer frequently asked questions from students and visitors.
Perform other duties as assigned.
High school diploma or equivalent high school certification and two years of relevant work experience.
Knowledge of accounting functions.
Intermediate computer skills.
Knowledge of Washington University policies and experience with data systems.
Familiarity with database, spreadsheet, graphing and web updating programs.
Excellent oral and written communications skills.
Ability to handle confidential information professionally.
Ability to learn tools to enhance productivity.
Prioritize multiple tasks and work independently with a high degree of accuracy and reliability.
This position is full-time and works approximately 37.5 hours per week.
Department Name/Job Location:
This position is in the Department of Energy, Environmental and Chemical Engineering. This position is for the Danforth Campus in the School of Engineering.
The hiring range for this position is $17.48 - $22.29 per hour.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.
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Primary references are publications that are cited as references during examination development.