Berkeley Lab's Energy Storage & Distributed Resources (ESDR) Division has an opening for an Administrative Assistant III to join their Operations Team!
In this role, you will provide a comprehensive range of administrative services to a diverse group of scientific and operational personnel. This position will assist with a variety of complex administrative tasks including but not limited to travel arrangements, conference reporting, expense report processing, procurement requests, calendar support and meeting coordination, staff/guest processing, and document and presentation preparation.
What You Will Do:
Serve as the group travel coordinator by making frequent and complex domestic and international travel arrangements including accurately preparing travel authorizations, expense statements, and travel reports.
Serve as the group purchasing coordinator by accurately entering orders into Lab systems, tracking orders to completion, and resolving any issues or discrepancies.
Serve as the group property coordinator by keeping accurate records, executing inventories, and complying with policies.
Coordinate logistical planning for meetings, conferences, and workshops, when necessary, Zoom web-conferencing, or other collaboration software.
Upload and compile accurate data of scientific publications into Lab systems. Compile, format, proofread and prepare accurate, error-free complex technical reports and journal articles.
Serve as the point of contact for conference room reservations, providing calendar support to research groups as needed.
Maintain and monitor office equipment and supplies, arranging service as needed.
Coordinate shipping and various administrative tasks, as assigned.
What is Required:
A minimum of 6 years of demonstrated administrative experience including email management, travel coordination, purchasing, property management, event coordination, and other related complex administrative tasks.
Excellent verbal and written communication skills with demonstrated ability to provide proactive customer support by anticipating, identifying, and resolving routine and complex administrative problems.
Excellent planning and organizational skills, including the ability to handle multiple tasks concurrently to meet workload demands and deadlines, to respond quickly and maintain flexibility during periods of changing work priorities and tight time constraints.
Strong proficiency with MS Office and experience with and/or the ability to quickly learn a variety of cloud-based software platforms and applications including but not limited to Google Apps Suite, Adobe Acrobat Pro, Zoom web conferencing, etc.
Availability to work occasional overtime, as needed.
Ability to perform light physical tasks including but not limited to reorganize shelved materials, deliver lightweight packages to shipping, etc.
What We Prefer:
Familiarity with the University of California, Berkeley Lab, and the Department of Energy policies and procedures.
Experience working in a research or similar environment.
Valid CA driver's license.
The posting shall remain open until the position is filled, however for full consideration, please apply by close of business on July 8, 2020.
This is a full time, M-F, non-exempt from overtime pay (hourly paid), career appointment.
This position is represented by a union for collective bargaining purposes.
Salary is commensurate with experience.
This position may be subject to a background check. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.
Work will be primarily performed at Lawrence Berkeley National Lab, 1 Cyclotron Road, Berkeley, CA.
Learn About Us:
Berkeley Lab (LBNL) addresses the world's most urgent scientific challenges by advancing sustainable energy, protecting human health, creating new materials, and revealing the origin and fate of the universe. Founded in 1931, Berkeley Lab's scientific expertise has been recognized with 13 Nobel prizes. The University of California manages Berkeley Lab for the U.S. Department of Energy's Office of Science.
The ESDR Division works on developing advanced batteries and fuel cells for transportation and stationary energy storage, grid-connected technologies for a cleaner, more reliable, resilient, and cost-effective future, and demand response and distributed energy technologies for a dynamic electric grid.
Working at Berkeley Lab has many rewards including a competitive compensation program, excellent health and welfare programs, a retirement program that is second to none, and outstanding development opportunities. To view information about the many rewards that are offered at Berkeley Lab- Click Here.
Equal Employment Opportunity: Berkeley Lab is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. Berkeley Lab is in compliance with the Pay Transparency Nondiscrimination Provision under 41 CFR 60-1.4. Click here to view the poster and supplement: "Equal Employment Opportunity is the Law."
Lawrence Berkeley National Laboratory encourages applications from women, minorities, veterans, and other underrepresented groups presently considering scientific research careers.
Internal Number: 90248
About Lawrence Berkeley National Laboratory
In the world of science, Lawrence Berkeley National Laboratory (Berkeley Lab) is synonymous with excellence. Thirteen scientists associated with Berkeley Lab have won the Nobel Prize. Fifty-seven Lab scientists are members of the National Academy of Sciences (NAS), one of the highest honors for a scientist in the United States. Thirteen of our scientists have won the National Medal of Science, our nation's highest award for lifetime achievement in fields of scientific research. Eighteen of our engineers have been elected to the National Academy of Engineering, and three of our scientists have been elected into the Institute of Medicine. In addition, Berkeley Lab has trained thousands of university science and engineering students who are advancing technological innovations across the nation and around the world. Berkeley Lab is a member of the national laboratory system supported by the U.S. Department of Energy through its Office of Science. It is managed by the University of California (UC) and is charged with conducting unclassified research across a wide range of scientific disciplines. Located on a 200-acre site in the hills above the UC Berkeley campus that offers spectacular... views of the San Francisco Bay, Berkeley Lab employs approximately 4,200 scientists, engineers, support staff and students. Its budget for 2011 is $735 million, with an additional $101 million in funding from the American Recovery and Reinvestment Act, for a total of $836 million. A recent study estimates the Laboratory's overall economic impact through direct, indirect and induced spending on the nine counties that make up the San Francisco Bay Area to be nearly $700 million annually. The Lab was also responsible for creating 5,600 jobs locally and 12,000 nationally. The overall economic impact on the national economy is estimated at $1.6 billion a year. Technologies developed at Berkeley Lab have generated billions of dollars in revenues, and thousands of jobs. Savings as a result of Berkeley Lab developments in lighting and windows, and other energy-efficient technologies, have also been in the billions of dollars. Berkeley Lab was founded in 1931 by Ernest Orlando Lawrence, a UC Berkeley physicist who won the 1939 Nobel Prize in physics for his invention of the cyclotron, a circular particle accelerator that opened the door to high-energy physics. It was Lawrence's belief that scientific research is best done through teams of individuals with different fields of expertise, working together. His teamwork concept is a Berkeley Lab legacy that continues today.