to join the team. As an Administrator, you will manage and execute a variety of services within Molecular Foundry's User Program including fielding user inquiries; managing proposal intakes, facilitating user access; organizing user meetings and conferences; generating and reporting User Program statistics; and assisting with program development and outreach to potential users. As a highly resourceful team player, the ideal candidate will apply their initiative and judgment in effective resolution of complex situations in a dynamic, multiple-priority driven and demanding environment.
The Molecular Foundry is a Department of Energy-funded nanoscience research facility that provides users from around the world with access to cutting-edge expertise and instrumentation in a collaborative, multidisciplinary environment. Users come to the Foundry to perform multidisciplinary research beyond the scope of an individual's own laboratory. By taking advantage of the Foundry's broad spectrum of core capabilities and expertise, users increase the scope, technical depth, and impact of their research.
What You Will Do:
Provide specialized program support for the User Program.
Manage proposals as they move through project lifecycle (submission, review, execution, and closure); field inquiries from prospective and current users, coordinate user contact with Foundry staff; and facilitate user access.
Assist User Program Director with proposal call and review process; includes overseeing logistics of Proposal Review Board meetings.
Contribute to ongoing development of the User Program. Identify, document and re-engineer User Program operations and processes to improve efficiency and effectiveness.
Organize and manage the logistics of the Molecular Foundry Annual Users' Meeting, including assisting the Users Executive Committee in organizing workshops and speakers, recruiting and coordinating with sponsors, and coordinating meeting website, advertisements and media.
Oversee the execution of User Agreement contracts.
Support User Program Director in completing data requests and preparing reports for LBL, DOE or others.
Interact with a variety of entities internal and external to LBNL.
Ability to occasionally work after hours as required to carry out the responsibilities of the position.
What is Required:
Bachelor's degree and a minimum of 2 years related experience or equivalent experience.
Excellent written and verbal communication skills.
Demonstrated experience with project coordination, data management, meeting and event coordination.
Effective time management and organizational skills including ability to juggle multiple competing demands and independently prioritize administrative issues.
Experience with development, organization and preparation of meeting materials, reports, and coordination of administrative processes.
Ability to maintain and promote a high degree of professionalism, discretion, and ethics in a work environment.
Ability to apply initiative and exercise sound judgment to resolve problems while interacting effectively with a variety of individuals and organizations.
Ability to develop and implement creative solutions to a variety of problems; suggest process improvements and new ways of providing excellent internal and external cost-effective customer service.
Proficiency with standard office software (e.g. MS Word, PowerPoint, Excel and Adobe Acrobat) and collaborative software (e.g. Dropbox and Google Documents).
Demonstrated initiative to learn and implement new technologies and software.
Additional Desired Qualifications:
Experience with publication database software such as Endnote or Papers, and familiarity with scientific literature surveys and academic journals highly desirable.
Working knowledge of Berkeley Lab procedures and systems (e.g. travel and financial systems).
Experience working in an academic research setting.
Intermediate capability in web content management.
Experience with Adobe Acrobat and calendaring and scheduling software. Knowledge of Google applications, email, and calendaring functions.
To be considered please provide the following materials in your application:
1) Curriculum Vitae or Resume
2) Cover letter; please address the following:
Why are you interested in this particular position at the Molecular Foundry? What can you bring to the role and in particular, how would you contribute to the user program's mission of supporting a broad diversity of researchers at the Foundry?
The posting shall remain open until the position is filled, however for full consideration, please apply by close of business on August 22, 2019.
This is a full time career appointment.
This position may be subject to a background check. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.
Work will be primarily performed at: Lawrence Berkeley National Lab, 1 Cyclotron Road, Berkeley, CA.
Learn About Us:
Berkeley Lab (LBNL) addresses the world's most urgent scientific challenges by advancing sustainable energy, protecting human health, creating new materials, and revealing the origin and fate of the universe. Founded in 1931, Berkeley Lab's scientific expertise has been recognized with 13 Nobel prizes. The University of California manages Berkeley Lab for the U.S. Department of Energy's Office of Science.
Working at Berkeley Lab has many rewards including a competitive compensation program, excellent health and welfare programs, a retirement program that is second to none, and outstanding development opportunities. To view information about the many rewards that are offered at Berkeley Lab- Click Here.
Equal Employment Opportunity: Berkeley Lab is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. Berkeley Lab is in compliance with the Pay Transparency Nondiscrimination Provision under 41 CFR 60-1.4. Click here to view the poster and supplement: "Equal Employment Opportunity is the Law.
Internal Number: 87833
About Lawrence Berkeley National Laboratory
In the world of science, Lawrence Berkeley National Laboratory (Berkeley Lab) is synonymous with excellence. Thirteen scientists associated with Berkeley Lab have won the Nobel Prize. Fifty-seven Lab scientists are members of the National Academy of Sciences (NAS), one of the highest honors for a scientist in the United States. Thirteen of our scientists have won the National Medal of Science, our nation's highest award for lifetime achievement in fields of scientific research. Eighteen of our engineers have been elected to the National Academy of Engineering, and three of our scientists have been elected into the Institute of Medicine. In addition, Berkeley Lab has trained thousands of university science and engineering students who are advancing technological innovations across the nation and around the world. Berkeley Lab is a member of the national laboratory system supported by the U.S. Department of Energy through its Office of Science. It is managed by the University of California (UC) and is charged with conducting unclassified research across a wide range of scientific disciplines. Located on a 200-acre site in the hills above the UC Berkeley campus that offers spectacular... views of the San Francisco Bay, Berkeley Lab employs approximately 4,200 scientists, engineers, support staff and students. Its budget for 2011 is $735 million, with an additional $101 million in funding from the American Recovery and Reinvestment Act, for a total of $836 million. A recent study estimates the Laboratory's overall economic impact through direct, indirect and induced spending on the nine counties that make up the San Francisco Bay Area to be nearly $700 million annually. The Lab was also responsible for creating 5,600 jobs locally and 12,000 nationally. The overall economic impact on the national economy is estimated at $1.6 billion a year. Technologies developed at Berkeley Lab have generated billions of dollars in revenues, and thousands of jobs. Savings as a result of Berkeley Lab developments in lighting and windows, and other energy-efficient technologies, have also been in the billions of dollars. Berkeley Lab was founded in 1931 by Ernest Orlando Lawrence, a UC Berkeley physicist who won the 1939 Nobel Prize in physics for his invention of the cyclotron, a circular particle accelerator that opened the door to high-energy physics. It was Lawrence's belief that scientific research is best done through teams of individuals with different fields of expertise, working together. His teamwork concept is a Berkeley Lab legacy that continues today.