At Octopus we're transforming the industries we operate in and improving the lives of millions of people. We've built market-leading positions in a number of specialist sectors, including smaller company financing, renewable energy, healthcare and property finance. We employ in excess of 750 people and manage more than £8 billion on behalf of over 50,000 investors. Our products don't just help real people solve real life problems, they also make a positive impact on the world around us.
The Octopus Group incorporates Octopus Energy, Octopus Real Estate, Octopus Investments, Octopus Ventures, Octopus Wealth and Octopus Renewables. Our aim is to have an impact in everything we do, and to make a vital contribution to the UK economy by helping people, companies and institutions generate wealth. And we're always on the look-out for smart, talented people who share our values.
The Company Secretarial team provides support to a variety of departments on company secretarial matters for listed and unlisted entities for over 700 companies. The team is responsible for the management of both private and listed companies, organising, attending and minuting Board meetings, upkeep of the company statutory records, involvement in ad hoc projects, ensuring that relevant documents are filed with Companies House within statutory deadlines and timely announcements made to relevant authorities in respect the listed companies.
The role sits within the Governance team, manged by the legal function, which assists Octopus to manage venture capital trusts, private companies, LPs, LLPs, GP across the Octopus Group portfolio and provides company secretarial and governance support across those entities.
Outline of responsibilities
Responsibilities will include but are not limited to:
Ensuring effective servicing of a number of company boards and committees by arranging associated meetings, drafting agendas and collation and creation of board packs
Organising annual and extraordinary general meetings
Attending and minuting board meetings where required
Arranging and recording ad hoc board approvals
Filing statutory accounts including maintaining a timetable, liaising with the Finance Department and auditors, reviewing draft accounts, arranging board approvals, director signatures and timely filing with Companies House
Monitoring and assisting with the filing of confirmation statements for the portfolio
Managing the regular liquidity event procedures which includes; reducing companies capital, attending project meetings, preparing capital reduction documentation and holding board meetings for multiple companies
Assisting the Company Secretaries with other ad hoc tasks as required including director changes, allotments, company acquisitions, new company incorporations, share transfers etc. and the required Companies House filings and such other duties as may be allocated
Ensuring the maintenance and timely update of statutory records and registers (using Blueprint software where appropriate)
Mentor, supervise and assist the company secretarial assistants
Assisting on the completions and company secretariat requirements for transactions including mergers, acquisitions and sales
Undertaking company secretarial practice obligations (statutory filings, etc)
Providing advice on company secretarial matters including processes, statutory requirements, corporate governance matters, procedures.
Reviewing, updating and maintaining certain processes and procedures where there is nominated responsibility for such
Previous experience of attending and minuting board meetings essential
Experience in executing the secretariat requirements for corporate transactions/acquisitions/sales/mergers
ICSA qualified or part-qualified (at a minimum)
Good working knowledge of Blueprint
Internal Number: 6231730
About Octopus Investments
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