Programming and Events Specialist, Scott Institute for Energy Innovation-2013378
The Wilton E. Scott Institute for Energy Innovation at Carnegie Mellon University addresses the world's most important energy-related challenges by enabling collaborative research, strategic partnerships, public policy outreach, entrepreneurship, and education. As one of CMU's only university-wide institutes, we seek to optimize energy resources, reduce the environmental impacts of energy production and use, and develop breakthrough technologies and solutions that will have meaningful global impact and to accelerate the transition to a sustainable, low carbon energy future.
With more than 150 Affiliated Faculty and 11 Energy Fellows, the Scott Institute identifies critical areas of the energy system where CMU has strength and deep expertise, and invests, innovates, and incentivizes those efforts and technologies. The Scott Institute actively leverages more than 30 CMU centers, including the Swartz Center for Entrepreneurship, the Carnegie Mellon Electricity Industry Center (CEIC), and the Center for Technology Transfer and Enterprise Creation (CTTEC). The Scott Institute serves as a connection hub - locally, regionally, and nationally - for the coordination of energy- and cleantech-related innovation and investment.
The Scott Institute for Energy Innovation's Programming and Events Specialist will play an important supporting role with client relationship development. You will:
Purposefully nurture current and prospective relationships to deliver world-class programming at CMU and other locations while leveraging the network of talented, entrepreneurial CMU faculty, staff, alumni and key regional, national and global collaborators.
Create conditions that promote more interactions to build connections and strengthen relationships between guests and CMU faculty, students, alumni and industry/government research funders in energy.
Facilitate communication with outside constituents and organizations seeking to work in partnership with CMU to gain a better understanding and to connect with the university in the area of energy and cleantech.
Core responsibilities will include:
Deliver programming, campus visits, and events
Assist with coordinating faculty seminars, distinguished lectures, tech talks, breakfast briefings, networking events, workshops, corporate recruiting gatherings, evening receptions, and faculty poster sessions, among other events (approximately 25-30 events per year). Serve as liaison for visitors and speakers on presentation delivery, A/V need, and asset collection.
Serve as contact for Scott Institute events on campus, managing the registration process with interns, other staff, and volunteers. Coordinate efforts with Conference and Event Services for catering and A/V, as needed. Create online invitations and track guest counts.
In partnership with Communications Analyst, determine outreach strategies and tactics to reach the appropriate audiences. Foster successful promotion of Scott Institute education events, including coordinating advance logistics, electronic and social media efforts. Share knowledge and materials from events online appropriately.
Assist Scott Institute administrative staff with campus visits from government, industry, non-profit organizations, start-ups, investors, and visiting faculty from other universities.
Coordinate the logistics, volunteer staffing and training, and conference-related activities associated with CMU Energy Week, an annual event which brings more than 900 registrants to campus from around the country, including more than 100 speakers, keynotes and panelists and multiple shoulder events.
Correspond with event participants pre- and post-event regarding event details, and organize attendee satisfaction surveys.
Work with Executive Director to identify strategies for events and symposium opportunities.
Help in the creation of energy- and cleantech-related programming at CMU and Pittsburgh-wide, including alignment with national organizations.
Organize multi-day events locally and in other cities, as needed.
Support, build, and maintain relationships and logistics with event venues, caterers, and other vendors.
Manage budgets for events and provide financial updates.
Track outcomes and impacts of all events, including participant totals, costs, revenues, interests, and trends.
Enter relevant information into CRM systems, including but not limited to Excel, Salesforce and Zoho databases, and generate reporting.
Support Scott Institute operations, other activities
Other tasks, as assigned.
Flexibility, excellence, and passion are vital qualities within the Scott Institute. Inclusion, collaboration and cultural sensitivity are valued competencies at CMU. The position requires strong university-wide working relationships especially with faculty and student energy researchers. Therefore, we are in search of a team member who is able to effectively interact with a dynamic population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work in a fast-paced, energetic environment. Candidates for the position will gain knowledge and experience in University policies and procedures. This position will report to the Executive Director with strong connection to the Scott Institute Project Manager.
You will demonstrate:
An interest in all aspects of higher education, and a dedication to promoting the university's priorities through developing excellent working relationships with faculty, senior academic leaders, trustees and other volunteers, as well as university and college staff and advancement teams.
Personal belief in mission, goals and objectives of energy, research, sustainability, and higher education.
Problem solving and reasoning skills, analytical skills, and strong verbal and written interpersonal communication skills.
A proactive, positive attitude and the ability to work independently.
Ability to travel outside the Pittsburgh region and a willingness to work outside normal business hours.
At least 3 years of work experience in event planning and management, and/or an undergraduate degree in an aligned field of study.
Microsoft Office suite - Word, Excel, Powerpoint, with database management a plus.
Exceptional written and verbal communication skills.
Please visit " Why Carnegie Mellon " to learn more about becoming part of an institution inspiring innovations that change the world.
Primary Location: United States-Pennsylvania-Pittsburgh
Time Type: Full Time
Organization: CIT DEAN'S OFFICE
Minimum Education Level: Bachelor's Degree or equivalent
Internal Number: 2013378
About Carnegie Mellon University
Carnegie Mellon (www.cmu.edu) is a private, internationally ranked research university with programs in areas ranging from science, technology and business, to public policy, the humanities and the arts. More than 12,000 students in the university’s seven schools and colleges benefit from a small student-to-faculty ratio and an education characterized by its focus on creating and implementing solutions for real problems, interdisciplinary collaboration and innovation. A global university, Carnegie Mellon’s main campus in the United States is in Pittsburgh, Pa. It has campuses in California’s Silicon Valley and Qatar, and programs in Africa, Asia, Australia, Europe and Mexico.