JGI & Berkeley Lab: A View to Fuel Innovative Science in the Public Interest
They say it's all about location and Berkeley Lab has it all: a view above the San Francisco Bay, cool breezes, and world-class multidisciplinary science within a diverse and respectful research ecosystem of 5,000 people. Nearly 90 years ago, Ernest Orlando Lawrence, the inventor of the cyclotron, brought physicists, biologists, engineers, and mathematicians together in Berkeley above the University of California campus to tackle the most urgent scientific challenges. Today, after garnering 13 Nobel Prizes, Berkeley Lab has sustained and grown that tradition of open, interdisciplinary team science, exemplified by how the U.S. Department of Energy Joint Genome Institute (JGI) addresses the most pressing energy and environmental challenges using integrative genome science approaches. This summer, JGI takes up residence in the new, state-of-the-art Integrative Genomics Building (IGB) along with the U.S. Department of Energy Systems Biology Knowledgebase (KBase) to expand the frontiers of energy and environmental science in partnership with the worldwide community of researchers. Will you join us and be a critical part of our next groundbreaking discoveries?
The JGI is comprised of highly-skilled and diverse talent founded on a culture of scientific excellence, trust, curiosity, passion, and collaboration that drives our desire to advance scientific frontiers and make bold new discoveries with our users.
Working at Berkeley Lab has many rewards including a competitive compensation program, excellent health and welfare programs, a retirement program that is second to none, and outstanding employee development opportunities. To view information about the many rewards that are offered at Berkeley Lab- Click Here.
This position will supervise employees in the following business service areas: Property Management, Shipping and Receiving, Lab Stock Rooms and Autoclaving. Responsible for providing a high level of expertise in directing, planning, scheduling, and supervising the day-to-day operations including: manage all inventories in the JGI warehouse; manage high value, high volume material required for the production line; maintain minimum inventory levels to meet production demands. Initiate, recommend, interpret, and implement applicable Laboratory policies, procedures, and practices. This position will resolve a variety of moderate to complex problems that may arise related to the business functions. Required to meet lab regulations regarding safety and special handling of material (dry ice, alcohol, flammable materials).
Ensure the highest possible response to the group's business and material needs while meeting DOE, UC, and Laboratory policy and established practices. Communicate effectively with Laboratory personnel and outside organizations. Work closely with the Finance and Procurement group. Recommends and implements changes and revisions to policy and procedures. Responsible to supervise approximately 1-2 non-exempt staff and direct the work of material handling, stockroom, and autoclaving personnel, and associates and guests that support the logistics, warehousing and property assets associated with the overall JGI mission.
What You Will Do:
Under general direction, this Supervisor (level 2) will:
Hire, develop, and supervise the material handling, stockroom management, autoclaving, and glassware washing personnel to include continuous performance management, performing the annual performance review process, coverage planning for absences of personnel, and supporting and enabling career development of personnel.
Manage the shipping & receiving, stockrooms, autoclaving, and glassware washing functions.
Report on proper metrics to measure the performance of responsible business areas and follow-up with appropriate actions.
Manage the overall JGI shipping/receiving and storeroom functions. Responsible for all material handling issues including replenishing inventory levels and resolving over-/understocking problems.
Responsible for the maintenance, housekeeping, and safety of shipping, receiving, and stockroom areas, including the recycling and cardboard accumulation areas.
Oversee upkeep of pertinent bulk stock laboratory supplies for all research groups in JGI stockrooms. Meet with key operations and research personnel to discuss quality issues, unusual quantity needs and delivery requirements.
Serve as a resource in addressing material questions and needs from customers/staff. Serve as a technical resource to support personnel.
Ensure that all materials passing through receiving are properly documented and addressed per applicable JGI, LBNL and DOE requirements and delivered in a timely manner, as defined by metrics, to end users and requesters.
Investigate customer inquiries and serve as the prime resource person between Purchasing, Accounts Payable and Laboratory user groups regarding purchased parts. Responsible for maintaining minimum/maximum order levels of disposable production materials.
See that chemicals are properly handled, input and documented in the Chemical Management System when received.
Coordinate availability of space to deliver new equipment and arranges riggers when necessary.
As required, obtain all necessary information for Broker to clear imported material through Customs and certify import invoices for payment.
Act as back up in receipt and delivery of goods when materials handler is out.
Arrange program for temporary labor or other back-up method for absence of autoclaving and glassware washing personnel.
Provide support with ongoing shipping/receiving and warehouse activities as necessary including; UPS, FedEx and U.S. Mail shipments and deliveries.
Maintain appropriate training or certifications, as required.
JGI Property Management Coordinator
Act as the primary point of contact and sole owner of all property functions related to the JGI, including location management, upkeep of Sunflower asset records, administration of borrowed property, on- and off-site storage, and tracking and removal of excess and no longer needed property for both LBNL and LLNL, as well as any other JGI partner institutions.
Ensure that all high value (>$5K), and/or sensitive property arriving at JGI is tagged per DOE requirements with custodianship recorded.
Lead the annual DOE inventory audits. Complete per established LBNL guidelines.
Attend and participate in the periodic LBNL property management meetings and task forces, representing the JGI's issues and positions on institutional property management issues.
Serve as the JGI property consultant, being the primary contact for any property related questions or issues, and develop network of partner lab personnel to leverage for expertise.
In addition to the above, this Senior Supervisor (level 3) will:
Full participation in planning for administrative operations such as
Seeking new methods to enhance efficiency, minimize costs, and maximize reliability
Establish metrics and make recommendations
Independently develops solutions to complex and unusual requests, such as, complex trade-ins of property and equipment, multiple ship/receive locations and delicate shipping of technical robotic equipment with import/export controls and other highly complex matters.
Investigate and independently resolve complex problems and recommends appropriate course of action for all administrate support services for this position.
Additional Desired Qualifications:
Export/Import controls, complete documentation and obtain approvals before shipping materials to foreign locations.
Attend group meetings, report on status and discrepancies.
Partner in overall operational process improvement initiatives and assist in developing solutions
Perform other related tasks as assigned.
What is Required:
The qualifications at the Supervisor (level 2) include:
2-4 years of administrative experience and up to 1 year of supervisory experience or combination thereof.
Demonstrated experience in Shipping and Receiving administration, property, purchasing and warehousing.
Broad knowledge of receiving or facility management methodologies; and related warehousing and purchasing experience; working knowledge of a broad range of applicable materials policies and procedures.
Thorough working knowledge of Safety Regulations and ability to ensure compliance with Biowaste handling procedures.
Experience supervising the day-to-day operations in a Shipping/Receiving/Warehouse unit and demonstrated experience with FedEx and UPS receiving processes, import/export regulations and hazardous materials shipments.
Ability to work accurately with high attention to detail; in particular, reading and properly interpreting item descriptions, names and numbers and the ability to exercise good judgment.
Ability to communicate effectively to a diverse population of personnel regarding incoming material, status of order, delivery schedules, tagging requirements, and order history.
Demonstrated ability to operate a personal computer including experience with Microsoft Word and Excel, Firefox, and Google products (Gmail, Calendar).
Ability to work under general direction, with initiative and judgement in resolving routine problems.
Exceptional customer service skills including excellent verbal, telephone and interpersonal skills.
Effective oral and written communication skills for preparation of required documentation, correspondence and discussions with customers.
Current California State driver's license.
In addition to the above, the Senior Supervisor (level 3) qualifications include:
3-6 years of demonstrated administrative management and supervision or combination thereof preferably in a Warehouse/Shipping and Receiving environment.
Demonstrate ability to work under limited direction.
Demonstrated ability to apply initiative and judgement in resolving problems where the impact of error is high.
Demonstrated ability to develop solutions to complex problems and recommends appropriate course of actions.
Additional Desired Qualifications:
BS Degree in Business Administration or related field preferred.
Experience working in a research environment and knowledge of biology and genetics instrumentation and terminology preferred.
Knowledge of LBNL Property Management Policies and Procedures, DOE and Federal Property Management Regulations, especially as they relate to receipt of high dollar value and/or sensitive material.
Knowledge of LBNL/DOE labeling requirements.
Current forklift and hazardous material handling certification to operate material handling equipment including high capacity forklifts (> 6K Lbs.).
The posting shall remain open until the position is filled.
This is a full time, career appointment.
Full-time, M-F, exempt (monthly paid) from overtime pay.
Salary is commensurate with experience.
This position may be subject to a background check. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.
Work will be primarily performed at DOE Joint Genome Institute (JGI) -- 1 Cyclotron Road, Berkeley, CA.
Berkeley Lab (LBNL) addresses the world's most urgent scientific challenges by advancing sustainable energy, protecting human health, creating new materials, and revealing the origin and fate of the universe. Founded in 1931, Berkeley Lab's scientific expertise has been recognized with 13 Nobel prizes. The University of California manages Berkeley Lab for the U.S. Department of Energy's Office of Science.
Equal Employment Opportunity: Berkeley Lab is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. Berkeley Lab is in compliance with the Pay Transparency Nondiscrimination Provision under 41 CFR 60-1.4. Click here to view the poster and supplement: "Equal Employment Opportunity is the Law."
Internal Number: 87778
About Lawrence Berkeley National Laboratory
In the world of science, Lawrence Berkeley National Laboratory (Berkeley Lab) is synonymous with excellence. Thirteen scientists associated with Berkeley Lab have won the Nobel Prize. Fifty-seven Lab scientists are members of the National Academy of Sciences (NAS), one of the highest honors for a scientist in the United States. Thirteen of our scientists have won the National Medal of Science, our nation's highest award for lifetime achievement in fields of scientific research. Eighteen of our engineers have been elected to the National Academy of Engineering, and three of our scientists have been elected into the Institute of Medicine. In addition, Berkeley Lab has trained thousands of university science and engineering students who are advancing technological innovations across the nation and around the world. Berkeley Lab is a member of the national laboratory system supported by the U.S. Department of Energy through its Office of Science. It is managed by the University of California (UC) and is charged with conducting unclassified research across a wide range of scientific disciplines. Located on a 200-acre site in the hills above the UC Berkeley campus that offers spectacular... views of the San Francisco Bay, Berkeley Lab employs approximately 4,200 scientists, engineers, support staff and students. Its budget for 2011 is $735 million, with an additional $101 million in funding from the American Recovery and Reinvestment Act, for a total of $836 million. A recent study estimates the Laboratory's overall economic impact through direct, indirect and induced spending on the nine counties that make up the San Francisco Bay Area to be nearly $700 million annually. The Lab was also responsible for creating 5,600 jobs locally and 12,000 nationally. The overall economic impact on the national economy is estimated at $1.6 billion a year. Technologies developed at Berkeley Lab have generated billions of dollars in revenues, and thousands of jobs. Savings as a result of Berkeley Lab developments in lighting and windows, and other energy-efficient technologies, have also been in the billions of dollars. Berkeley Lab was founded in 1931 by Ernest Orlando Lawrence, a UC Berkeley physicist who won the 1939 Nobel Prize in physics for his invention of the cyclotron, a circular particle accelerator that opened the door to high-energy physics. It was Lawrence's belief that scientific research is best done through teams of individuals with different fields of expertise, working together. His teamwork concept is a Berkeley Lab legacy that continues today.