Required Qualifications (as evidenced by an attached resume):
Bachelor's Degree (foreign equivalent or higher). In lieu of degree, four (4) years of full time directly related experience, or a combination of higher education and experience totaling four (4) years may be considered. Five (5) years of Automotive Mechanic experience to include three (3) years supervising mechanics. Experience administering an annual budget. Experiencing operating and managing a computerized work order assignment software. Must have, keep and maintain the appropriate valid NYS Driver's License; have a motor vehicle record which is free from major violations or a pattern of repeat violations. (***Out-of-State Applicants, see "Special Notes").
Bachelor's Degree (foreign equivalent or higher) in Automotive and/or Business Management. Additional years (6+) of Automotive Mechanic experience. Experience operating INFOR software. Ability to use Microsoft Office Suite (Excel and Word) and Google Mail/Apps. CDL license.
Brief Description of Duties:
To assist the Director of Transportation & Parking Operations with the administration of fleet and equipment repairs to ensure the proper level of services are provided for the students and campus community. Manage the daily operation of the Automotive and Campus Bus Repair Facility as well as the staff located within the Facility. Due to the current issues facing Transportation & Parking Operations, improvement of services has become a Presidential initiative. With the addition of this position, the Director of Transportation & Parking Operations will be able to focus his attention in the much needed areas of bus routing, budgeting, procurement and the construction of new garages and parking lots. Excellent communication skills.
Manage all Automotive Repair Facility operations, including automotive grounds and SBU Transit maintenance areas and the timely completion of work orders. Oversee all University vehicle repair and preventative maintenance scheduling and ensure vehicle fleets and SBU Transit services remain at sufficient operational levels through work performed by supervisory and mechanic staff. Implement and manage assigned vehicle replacement plans, as necessary for operations. Manage SBU vehicle/equipment procurement and removal of old University fleet, grounds and SBU Transit vehicles/supplies in accordance with New York State requirements. Perform research on new vehicles/equipment/options and serve as vendor contact during procurement processes, as dictated by SBU Procurement. Manage New York State surplus vehicle/equipment auctions for SBU. Ensure all Facility work is performed to Federal/State/University requirements. Assist Director of Transportation Operations with annual budgeting procedures and forecasting for Automotive Repair Facility finances. The facility is responsible for servicing 450 University vehicles, 20 Southampton vehicles, 45 SBU Transit vehicles and over 425 ground equipment pieces. Provide leadership and direction with respect to the utilization of non-SBU vendors to complete maintenance and repair work, as based on productivity levels, cost and performance. Ensure compliance with State/University Audit findings and act as lead in addressing Facility audits/safety requirements. Ensure that supervisory staff is tracking and managing all preventative maintenance functions and completing required periodic New York State inspections on state fleet vehicles, grounds equipment and SBU Transit buses, according to NYS Motor Vehicle Inspection Law.
Manage daily interactions of all Automotive Facility Repair staff, which include but may not be limited to, one (1) SG-14 motor equipment supervisor, six (6) SG-12 motor equipment mechanics, one (1) SG-9 maintenance assistant mechanic and one (1) SG-7 motor vehicle operator. Manage any temporarily assigned staff, as necessary and ensure their work assignments are productive for the State/University/Department. Additionally, draft, issue and track performance programs, evaluations, discussions and verbal/written counseling sessions for immediate direct reports in the Automotive Repair Facility staff. Oversees the development of job descriptions, postings and performance programs for recruitment of both classified and professional employees to ensure staffing needs are met. Offer operational suggestions for improvement, as dependent on operations and Department/SBU needs.
Manage the automobile, grounds and SBU Transit parts inventory levels management system, which is totaling an approximate value of $250,000 per year. Suggest, implement and track Department capital improvements in order to improve overall Department efficiency, work environment, improve security and/or decrease budgeted overhead. Suggest alternative parts inventory solutions in order to minimize University risk and improve operations. Formulate, provide and implement suggestions on inventory management process improvements and manage the procurement and removal of such parts with assistance of the office administration staff. Ensure proper invoicing/payment procedures are followed in the equipment procurement process. Make recommendations on parts inventory operation, staffing and implement suggested improvements, as needed.
Manage the special needs SBU vehicle fleets, including but not limited to SBU Transit, Stony Brook Southampton fleet, Campus Operations & Maintenance (COM) vehicle fleet, Transportation & Parking Operations, Recycling & Resource Management and Central Stores Warehouse fleets. Assist in evaluating vehicle fleets needs for certain special needs groups, including COM and others. Offer vehicle maintenance plans, replacement plans and provide financial and operational updates to associated Department Heads for review. Offer suggestions and solutions to such groups in order to best meet their vehicle and/or equipment needs, including alternate selections for vehicle procurement types.
Manage Transportation & Parking Operations transportation sustainability initiatives, including initiatives with respect to vehicles powered by alternative energies, higher fuel efficiency, electric/battery vehicles and implementing environmentally friendly technologies in Department facilities. Serve as liaison between TPO and other SBU/non-SBU Departments (such as with Engineering, etc.) on special projects that involve fleet vehicles, equipment, research, sustainable technologies and alternative energy systems. Assist in identifying potential grant opportunities and funding streams to support special vehicle/equipment initiatives. Oversee and manage Director-assigned special projects, including Automotive Repair Facility upgrades/improvements. Manage special vehicle initiatives by investigating available products, communicating with suppliers with SBU Departments. Through research, assist in identifying potential grant opportunities and funding streams to support special vehicle/equipment initiatives.
Responsible for all Automotive Repair Facility transactions and completion of Department work orders invoicing, which includes transactions totaling approximately $1,000,000 in value each year for automotive/grounds repairs and approximately $2,000,000 in value each year for SBU Transit procurement. maintenance and repairs.
Assist in managing the Department's transportation related special projects, which include but are not limited to the following: SBU Smart Transit System, Facilities-related capital improvements/projects, and the new computerized maintenance management system (CMMS). Offer leadership, consultation and implementation guidance on Department special projects. Offer troubleshooting attributes, problem solving and communication on special project deployments as necessary for successful implementation.
Other duties or projects as assigned as appropriate to rank and departmental mission.
This is a full time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.
***Out-of-State Applicants: Please note as a condition of employment and in order for this position to be tendered, the successful incumbent will be required to provide evidence of a valid license and driving abstract from the state issuing the license within five business days of a conditional offer and must obtain a NYS driver's license within 30 days of acceptance of offer.
This has been designated as an essential position based on the duties of the job and the functions performed. Positions that are designated as such are required to report to work/remain at work even if classes are cancelled, and the campus is working on limited operations in an emergency.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at
About Stony Brook:
Stony Brook University, home to many highly ranked graduate research programs, is located 60 miles from New York City on Long Island's scenic North Shore. Our 1,100-acre campus is home to 24,000 undergraduate, graduate, and doctoral students and more than 13,500 faculty and staff. SBU is a comprehensive research-intensive university and a member of the prestigious Association of American Universities (AAU), which includes 34 public universities among its 62 members. SBU consists of 12 schools and colleges and a teaching hospital that provides state-of-the-art healthcare in the Long Island region. SBU also manages and performs joint research with Brookhaven National Laboratory, the only Department of Energy Laboratory in the Northeast, and shares doctoral programs with Cold Spring Harbor Laboratory, a world-renowned molecular biology institute. Home to the Emerson String Quartet, the Jackson Pollock House in East Hampton, New York, the Humanities Institute, and the Southampton Arts Program, and with endeavors that extend to the Turkana Basin Institute in Kenya and the Ranomafana National Park in Madagascar, SBU sustains an international reputation that cuts across the arts, humanities, social sciences, and natural sciences.
Stony Brook University/Research is an Equal Opportunity /Affirmative Action Employer. We encourage all to apply including individuals with disabilities and protected veterans.
If you need a disability related accommodation, please call the University Human Resource Services Department at (631) 632- 6161 or the University Hospital Human Resources Department at (631) 444-4700. In accordance with the Title II Crime Awareness and Security Act, a copy of our crime statistics is available upon request by calling (631) 632- 6350. It can also be viewed on line at the University Police website at http://www.stonybrook.edu/police .
Official Job Title: Associate Facilities Program Coordinator
Job Field: Administrative & Professional (non-Clinical)
Primary Location: US-NY-Stony Brook
Department/Hiring Area: Transportation and Parking-Stony Brook University
Schedule: Full-time Shift: Day Shift Shift Hours: 7:30 am - 3:30 pm Pass Days: Sat, Sun
Posting Start Date: Jul 1, 2019
Posting End Date: Aug 1, 2019, 3:59:00 AM
Salary: Commensurate with experience within the range of $80,000-$85,000.
Salary Grade: SL4
Appointment Type: Term
Internal Number: 1901636
About Stony Brook University
FROM ITS BEGINNINGS A HALF-CENTURY AGO, STONY BROOK UNIVERSITY HAS BEEN CHARACTERIZED by innovation, energy and progress, transforming the lives of people who earn degrees, work and make groundbreaking discoveries here. A dramatic trajectory of growth has turned what was once a small teacher preparation college into an internationally recognized research institution that is changing the world.