Lawrence Berkeley National Laboratory has an immediate opening for an Administrator to join the Energy Storage & Distributed Resources Division (ESDR). This position will provide high-level professional service to group leaders and their research groups within the division. You will serve as an officer performing a broad range of tasks using professional standards and applying Berkeley Lab policies and procedures to meet the division's administrative needs. You will work closely with the Sr. Administrator, Division Management, and the Program Manager to ensure that their needs are triaged and fulfilled.
What You Will Do:
Serve as main point of contact for the Battery Materials Research and Vehicle Technologies Office program leads in ESDR, providing close support in the areas of calendars and email, and interacting with both internal and external stakeholders on their behalf.
Establish and maintain sustainable administrative processes to support group leaders in meeting deliverables in an efficient manner.
Work closely with group leaders to develop and coordinate staff meengs, internal seminars, and dissemination of papers as relevant to group initiatives.
Independently coordinate and manage all aspects of high-level meetings and visits; research and recommend venues, agenda development, coordinate with Conference Services and external locations to determine required audio/visual needs, and develop catering menus.
Serve as a central point of contact to collate and disseminate information to both Lab-wide and externally for programs and initiatives in support of group leaders' roles as they relate to DOE funding.
Serve as travel coordinator for domestic and international travel for group leaders using the Laboratory's travel system. Occasionally provide oversight to other Administrators to ensure that travel needs of other group members are covered.
Plan, organize, and coordinate all administrative support services including reporting, hiring, travel, publications, procurement, and scientific equipment property maers, as they pertain to group needs.
Collaborate with Sr. Administrator to effectively coordinate full coverage for all ESDR publication updates.
Independently evaluate and update content for group/division websites and newsleer and provide recommendations to group leaders.
Utilize Google apps and other cloud-based technologies to streamline and enhance communications for process improvement.
What is Required:
BA/BS and minimum of 3-4 years of directly related experience independently providing support to a large or complex department or division.
Excellent verbal and written communication skills. Demonstrated ability to communicate effectively, prepare error-free documents, reports, and instructional materials.
Work independently, and organize workload; in addition to strong customer service experience.
Demonstrated initiative and excellent judgment in exercising discretion to interact effectively with a variety of individuals and organizations.
Excellent problem-solving skills.
Meeting planning, project coordination, data management skills.
Comprehensive knowledge and experience using Microsoft Office Suite (Excel, Word, PowerPoint) and Adobe Acrobat.
Knowledge of Google Drive, Gmail, Calendar, Forms, Smartsheet and other integrated Google Apps.
Experience with web content management using a variety of applications such as WordPress and Drupal.
Demonstrated experience with travel, property, events, conference reporting, publications and purchasing.
Additional Desired Qualifications:
Knowledge in or familiarity with DOE, Lab, or University of California policies and procedures.
The posting shall remain open until the position is filled.
This is a full-time career appointment, exempt (monthly paid) from overtime pay.
This position may be subject to a background check. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.
Work will primarily be performed at Lawrence Berkeley National Lab, 1 Cyclotron Road, Berkeley, CA.
Learn About Us:
Working at Berkeley Lab has many rewards including a competitive compensation program, excellent health and welfare programs, a retirement program that is second to none, and outstanding development opportunities. To view information about the many rewards that are offered at Berkeley Lab- Click Here.
Berkeley Lab (LBNL) addresses the world's most urgent scientific challenges by advancing sustainable energy, protecting human health, creating new materials, and revealing the origin and fate of the universe. Founded in 1931, Berkeley Lab's scientific expertise has been recognized with 13 Nobel prizes. The University of California manages Berkeley Lab for the U.S. Department of Energy's Office of Science.
Equal Employment Opportunity: Berkeley Lab is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. Berkeley Lab is in compliance with the Pay Transparency Nondiscrimination Provisionunder 41 CFR 60-1.4. Click here to view the poster and supplement: "Equal Employment Opportunity is the Law."
Internal Number: 87596
About Lawrence Berkeley National Laboratory
In the world of science, Lawrence Berkeley National Laboratory (Berkeley Lab) is synonymous with excellence. Thirteen scientists associated with Berkeley Lab have won the Nobel Prize. Fifty-seven Lab scientists are members of the National Academy of Sciences (NAS), one of the highest honors for a scientist in the United States. Thirteen of our scientists have won the National Medal of Science, our nation's highest award for lifetime achievement in fields of scientific research. Eighteen of our engineers have been elected to the National Academy of Engineering, and three of our scientists have been elected into the Institute of Medicine. In addition, Berkeley Lab has trained thousands of university science and engineering students who are advancing technological innovations across the nation and around the world. Berkeley Lab is a member of the national laboratory system supported by the U.S. Department of Energy through its Office of Science. It is managed by the University of California (UC) and is charged with conducting unclassified research across a wide range of scientific disciplines. Located on a 200-acre site in the hills above the UC Berkeley campus that offers spectacular... views of the San Francisco Bay, Berkeley Lab employs approximately 4,200 scientists, engineers, support staff and students. Its budget for 2011 is $735 million, with an additional $101 million in funding from the American Recovery and Reinvestment Act, for a total of $836 million. A recent study estimates the Laboratory's overall economic impact through direct, indirect and induced spending on the nine counties that make up the San Francisco Bay Area to be nearly $700 million annually. The Lab was also responsible for creating 5,600 jobs locally and 12,000 nationally. The overall economic impact on the national economy is estimated at $1.6 billion a year. Technologies developed at Berkeley Lab have generated billions of dollars in revenues, and thousands of jobs. Savings as a result of Berkeley Lab developments in lighting and windows, and other energy-efficient technologies, have also been in the billions of dollars. Berkeley Lab was founded in 1931 by Ernest Orlando Lawrence, a UC Berkeley physicist who won the 1939 Nobel Prize in physics for his invention of the cyclotron, a circular particle accelerator that opened the door to high-energy physics. It was Lawrence's belief that scientific research is best done through teams of individuals with different fields of expertise, working together. His teamwork concept is a Berkeley Lab legacy that continues today.