At Octopus we're transforming the industries we operate in and improving the lives of millions of people. We've built market-leading positions in a number of specialist sectors, including smaller company financing, renewable energy, healthcare and property finance. We employ in excess of 750 people and manage more than £8.3 billion on behalf of more than 50,000 investors. Our products don't just help real people solve real life problems, they also make a positive impact on the world around us.
The Octopus Group incorporates Octopus Energy, Octopus Healthcare, Octopus Investments, Octopus Property, Octopus Ventures and Octopus Labs. Our aim is to have an impact in everything we do, and to make a vital contribution to the UK economy by helping people, companies and institutions generate wealth. And we're always on the look-out for smart, talented people who share our values.
The company secretariat function provides support to a variety of departments on company secretarial matters for listed and unlisted entities for over 700 companies. The team is responsible for the management of both private and listed companies, organising, attending and minuting board meetings, upkeep of the company statutory records, involvement in ad hoc projects, ensuring that relevant documents are filed with Companies House within statutory deadlines and timely announcements made to relevant authorities in respect the listed companies. It is also responsible for establishing, documenting, communicating and executing effective best practise corporate governance requirements on behalf of the group companies.
This senior role sits within the Legal & Governance Centre of Expertise which leads the management of the group's legal and governance risk matters and reports into the Group General Counsel.
This role will add strategic governance skills, project management and team mentoring ability to the Governance team as well being responsible for managing a sub-set of a combination of private companies and listed (main market and AIM market) VCTs and/or a number of other limited liability partnerships/limited partnerships across the portfolio to enable directors and/or partners to fulfil their statutory obligations.
The team liaises with external resources such as registrars and external NEDs and lawyers. The team is responsible for the management of a number of listed funds, including Board meetings with NEDS, upkeep of the company statutory records, involvement in ad hoc projects, ensuring that relevant documents are filed on time and announcements made to relevant authorities in respect of all companies but particularly the listed companies.
The team is also responsible for ensuring excellent corporate governance on the various boards, via the AIC Code of Corporate Governance and the UK Code of Corporate Governance as well as ensuring compliance with the Companies Act 2006 and with the Listing Rules.
Essential Job Functions
Managing the implementation key governance strategic projects
Analyzing, specifying and driving the implementation of improvements to the infrastructure of the Governance function
Representing the Governance function in transactions, investments and products at relevant working groups to ensure alignment with best practice
Assisting in the execution of transactions from a Governance perspective
Working with team members to drive best practice training, updates and the embedding of effective procedures, processes and documentation
Co-ordinating, attending and drafting meeting (including board, AGMs and internal committees') agendas and timely collation of board/committee packs using Virtual Boardroom
Timetabling of board meetings with directors and attendees
Management of relevant Risk and Audit Committee meetings, including in relation to the preparation of the meetings and attending and minuting minutes
Liaising with Boards in between formal meetings and dealing with ad hoc Board queries
Drafting annual and interim reports in conjunction with various inter group Finance functions
Coordination of production of prospectus and shareholder circulars in connection with potential listed VCTs fundraises and ad hoc corporate events
Drafting and publication of RNS announcements for any listed VCTs where required
Dealing with ad hoc Board queries and approvals
Oversight with relation to the maintenance and timely update of ICSA Blueprint Company Secretarial records or on another global entity management and corporate governance portal.
Ensuring statutory compliance with the Listing Rules, Companies Act and other regulatory requirements including statutory filings and administration following allotment of shares, transfers of shares are made in a timely manner
Liaising with external providers of professional services including lawyers, auditors and registrars, as required
Review of documents being submitted to the Boards
Providing guidance to the Boards/management on any new applicable law/regulations
Managing regular share allotments, capital reductions, share transfers and share consolidations/subdivisions/re-designations
Managing dividend payments and other distributions including distributions in specie
Dealing with statutory filings and administration following any statutory change of company details
Supporting with the provision of company or director KYC/due diligence documentation
Company incorporations and name changes (by electronic formation/change)
Oversight of the statutory accounts timetable for all companies
Oversight of the confirmation statement timetable for all companies
Ensuring the maintenance and timely update of ICSA Blueprint Company Secretarial records
Management of board training and board effectiveness
To assist in the management (where required) of the annual liquidity event for Octopus Capital Limited, in conjunction with Octopus' Corporate Team and the registrar.
Acting as a source of technical advice and support to internal functions
Review and upkeep of certain processes and procedures for which they have nominated responsibility
Other responsibilities as agreed from time to time
Experience of annual corporate cycle
ICSA qualified (essential)
At least 12 years post qualification experience
Experience of corporate governance for PLCs
Experience of corporate governance for VCs/Investment Trusts highly desirable but not essential
Excellent understanding of the Listing Rules, AIC Code of Corporate Governance, UK Code of Corporate Governance, UK Companies Act
Good detailed knowledge of Blueprint or other or on another global entity management and corporate governance portal.
Experienced minute-taker of lengthy, free-flowing meetings
The ability to communicate confidently and effectively with personnel at all levels
Excellent organisational and personable skills
Internal Number: 5997999
About Octopus Investments
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