Berkeley Lab's Computational Research Division has an opening for an Administrator.
Computational Research Division atBerkeley Lab delivers leading-edge, innovative methods for solving data-intensive science problems. We focus on conceiving, developing, and applying leading-edge, innovative methods for solving data-intensive science problems. The CRD Division is growing and has expanded needs for an experienced versatile administrator.
Under general direction, provide a comprehensive range of high-level administrative services and support to the Computational Research Division
What You Will Do:
Provide administrative support for the Computational Research Division including:
Coordinating daily activities/complex calendar/travel and events. Initiate and take the lead on certain activities as appropriate. Anticipate and resolve logistical issues that may arise given extremely busy schedules and rapidly changing priorities. This includes error checking travel authorization and reimbursement requests.
Support proposal preparation including budget development, gathering appendix materials, proofreading proposals, and tracking deadlines.
Track project deliverables and timely submission for projects.
Manage preparation, logistics, and on-site activities for meetings and conferences and workshops, including attendees from other institutions requiring travel support.
Assist in development and proofreading of project highlights, reports, and papers and in development of presentation materials and editing of PowerPoint slides.
Manage subcontract and purchasing needs including spending against allocated subcontract funds.
Track published papers and submit papers to LBL library and place on web site; Maintain supported project web site and web page.
Manage office and other spaces by working with appropriate LBL operations personnel.
Identify and lead administrative process improvements by analyzing administrative functions and suggesting improvements to the Computing Science Area Sr. Administrator.
At all times maintain a calm and composed demeanor, exercising sound professional judgment and absolute discretion in order to effectively address sensitive issues that come before management.
What is Required:
The successful candidate must have a BA/BS degree and a minimum of three years of related experience or an equivalent combination of education and experience.
Substantial experience providing administrative support to a large research unit and ability to establish and implement complex administrative practices and procedures. This includes developing and recommending solutions to a variety of problems of moderate scope and complexity to formulate basic recommendations.
Excellent composition and grammar skills with the ability to compose complex and/or sensitive business correspondence, edit material that may include technical language, proofread own and other's work.
Experience tracking complex budgets and subcontracts.
Effective time management and organizational skills including ability to juggle multiple competing demands and independently prioritize administrative issues.
Ability to work in a deadline-oriented, fast-paced environment while independently and effectively establishing and changing workload priorities in a shifting work environment using initiative, sound judgment, and understanding of the tasks.
Proven skill in handling sensitive and confidential information and issues with a high level of discretion, integrity and diplomacy.
Advanced experience with computers and technical skills using Microsoft Word, PowerPoint, Excel, calendar, email, and web browsing programs.
Proven ability to develop and maintain positive working relationships both up and down the management chain. Ability to work independently as well as collaborate effectively with others to accomplish division tasks, initiatives, and projects.
Ability to occasionally do light lifting (10-20 lbs.)
Valid driver's license to occasionally drive people to meetings
Additional Desired Qualifications:
Experience with project tracking systems, databases, and spreadsheet programs.
Experience working in a scientific, technology, or research environment.
Solid understanding of LBNL/UC/DOE policies and procedures and ability to apply, interpret and implement complex regulatory policies.
Experience with Laboratory-specific travel, time keeping, and procurement systems.
The posting shall remain open until the position is filled.
Career Appointment - This is a (full time/part-time) career appointment.
Full-time, M-F, exempt (monthly paid) from overtime pay.
This position may be subject to a background check. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.
Work will be primarily performed at:
Lawrence Berkeley National Lab, 1 Cyclotron Road, Berkeley, CA.
Learn About Us:
Berkeley Lab (LBNL) addresses the world's most urgent scientific challenges by advancing sustainable energy, protecting human health, creating new materials, and revealing the origin and fate of the universe. Founded in 1931, Berkeley Lab's scientific expertise has been recognized with 13 Nobel prizes. The University of California manages Berkeley Lab for the U.S. Department of Energy's Office of Science.
Working at Berkeley Lab has many rewards including a competitive compensation program, excellent health and welfare programs, a retirement program that is second to none, and outstanding development opportunities. To view information about the many rewards that are offered at Berkeley Lab- Click Here.
Equal Employment Opportunity: Berkeley Lab is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. Berkeley Lab is in compliance with the Pay Transparency Nondiscrimination Provision under 41 CFR 60-1.4. Click here to view the poster and supplement: "Equal Employment Opportunity is the Law.
Internal Number: 87267
About Lawrence Berkeley National Laboratory
In the world of science, Lawrence Berkeley National Laboratory (Berkeley Lab) is synonymous with excellence. Thirteen scientists associated with Berkeley Lab have won the Nobel Prize. Fifty-seven Lab scientists are members of the National Academy of Sciences (NAS), one of the highest honors for a scientist in the United States. Thirteen of our scientists have won the National Medal of Science, our nation's highest award for lifetime achievement in fields of scientific research. Eighteen of our engineers have been elected to the National Academy of Engineering, and three of our scientists have been elected into the Institute of Medicine. In addition, Berkeley Lab has trained thousands of university science and engineering students who are advancing technological innovations across the nation and around the world. Berkeley Lab is a member of the national laboratory system supported by the U.S. Department of Energy through its Office of Science. It is managed by the University of California (UC) and is charged with conducting unclassified research across a wide range of scientific disciplines. Located on a 200-acre site in the hills above the UC Berkeley campus that offers spectacular... views of the San Francisco Bay, Berkeley Lab employs approximately 4,200 scientists, engineers, support staff and students. Its budget for 2011 is $735 million, with an additional $101 million in funding from the American Recovery and Reinvestment Act, for a total of $836 million. A recent study estimates the Laboratory's overall economic impact through direct, indirect and induced spending on the nine counties that make up the San Francisco Bay Area to be nearly $700 million annually. The Lab was also responsible for creating 5,600 jobs locally and 12,000 nationally. The overall economic impact on the national economy is estimated at $1.6 billion a year. Technologies developed at Berkeley Lab have generated billions of dollars in revenues, and thousands of jobs. Savings as a result of Berkeley Lab developments in lighting and windows, and other energy-efficient technologies, have also been in the billions of dollars. Berkeley Lab was founded in 1931 by Ernest Orlando Lawrence, a UC Berkeley physicist who won the 1939 Nobel Prize in physics for his invention of the cyclotron, a circular particle accelerator that opened the door to high-energy physics. It was Lawrence's belief that scientific research is best done through teams of individuals with different fields of expertise, working together. His teamwork concept is a Berkeley Lab legacy that continues today.