Required Qualifications (as evidenced by an attached resume):
Bachelor's Degree (foreign equivalent or higher). I n lieu of degree, four (4) years of directly related full time experience, or a combination of higher education and experience totaling four (4) full-time years may be considered. One (1) year of directly related full time administrative experience. Experience with event planning, communications and office management (including calendar management, travel arrangements and reimbursements). Experience as an assistant to an a Director position or higher. Highly proficient, professional experience in word processing, spreadsheet management, electronic messaging and internet applications (Microsoft Word, Excel, PowerPoint, Google Apps, etc.)
Preferred Qualifications :
Advanced degree (foreign equivalent or higher). Additional years (2+) of progressively responsible full-time administrative experience. Experience in a higher education or academic environment. Experience working with one or more of the follows campus computer systems: Wolfmart, RF Report Center, SOLAR, myResearch, Pivot or PeopleSoft. Experience with procurement and travel reimbursement policies and procedures. Experience with pre- and/or post- award external research funding/grants. Major event planning: organizing both large and small scale conferences, events and workshops. Three (3) or more years experience supporting a Director level or higher administrator.
Brief Description of Duties :
The Research Development Coordinator will provide administrative support as a key member of the Office of Proposal Development team, overseeing a wide range of activities to support research development as well as provide administrative support to the Associate Vice President for Research (AVPR).
The candidate must have excellent customer service and interpersonal skills, exercising strong organizational and time management skills with an exceptional attention to detail. Essential for this role is the adeptness to work independently as well as part of a team with a collaborative approach to problem solving.
Assistant to the Associate Vice President for Research (AVPR): Determine AVPR's priorities as it relates to calendar management, scheduling of meetings and conferences as well as other special events. Arrange conference calls. Make necessary domestic and international travel and accommodation arrangements for AVPR and prepare travel reimbursement vouchers. Consult with the AVPR to determine and develop appropriate agendas; research, gather and organize materianls for meetings, take meeting minutes and provide a summary for the AVPR. As required, investigate any issues raised at meetings and follow-up as appropriate. Assist the AVPR or designee in producing an annual report, strategic plan and OVPR Newsletter. Prepare paperwork which is sensitive and confidential in nature.
Office Management: Coordinate staff meetings and office hours for the Office of Proposal Development. Maintain OPD calendar and website. Handle all procurement transactions, travel arrangements and reimbursements, vendor payments and independent contractor payments. Ensure the OPD Office Standard Operating Procedures are up to date and enforced.
Funding Opportunities: Communicate closely with and train faculty and administrators to ensure a successful implementation of PIVOT, the OVPR's funding database for faculty. Develop communications plan to share funding opportunities with faculty in the natural sciences, health sciences engineering, arts and humanities. Support communications and assist in the planning and execution of research focused outreach and training for junior faculty and teams of PIs preparing large proposals.
Event Planning: Coordinate campus wide OVPR events for faculty, including workshops and training sessions. Coordinate events/trips for research collaboration.
Proposal Support: In collaboration with Proposal Development Specialists and Proposal Development Coordinators, support the administrative submission and review of proposals involving multiple SBU department and external organizations to facilitate University-wide and other large scale collaborative and/or interdisciplinary proposals. Assist in ensuring that proposals meet sponsor and University requirements.
Other duties or projects as assigned.
The Research Foundation of SUNY is a private educational corporation. Employment is subject to the Research Foundation policies and procedures, sponsor guidelines and the availability of funding. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.
Stony Brook University, home to many highly ranked graduate research programs, is located 60 miles from New York City on Long Island's scenic North Shore. Our 1,100-acre campus is home to 24,000 undergraduate, graduate, and doctoral students and more than 13,500 faculty and staff. SBU is a comprehensive research-intensive university and a member of the prestigious Association of American Universities (AAU), which includes 34 public universities among its 62 members. SBU consists of 12 schools and colleges and a teaching hospital that provides state-of-the-art healthcare in the Long Island region. SBU also manages and performs joint research with Brookhaven National Laboratory, the only Department of Energy Laboratory in the Northeast, and shares doctoral programs with Cold Spring Harbor Laboratory, a world-renowned molecular biology institute. Home to the Emerson String Quartet, the Jackson Pollock House in East Hampton, New York, the Humanities Institute, and the Southampton Arts Program, and with endeavors that extend to the Turkana Basin Institute in Kenya and the Ranomafana National Park in Madagascar, SBU sustains an international reputation that cuts across the arts, humanities, social sciences, and natural sciences.
Stony Brook University/Research is an Equal Opportunity /Affirmative Action Employer. We encourage all to apply including individuals with disabilities and protected veterans.
If you need a disability related accommodation, please call the University Human Resource Services Department at (631) 632- 6161 or the University Hospital Human Resources Department at (631) 444-4700. In accordance with the Title II Crime Awareness and Security Act, a copy of our crime statistics is available upon request by calling (631) 632- 6350. It can also be viewed on line at the University Police website at http://www.stonybrook.edu/police .
Official Job Title: Administrative Staff Assistant II
Job Field: Administrative & Professional (non-Clinical)
Primary Location: US-NY-Stony Brook
Department/Hiring Area: Office of Proposal Development-The Research Foundation for The State University of New York at Stony Brook
Schedule: Full-time Shift: Day Shift Shift Hours: 8:30 am - 5:00 pm Pass Days: Sat, Sun
Posting Start Date: Jun 3, 2019
Posting End Date: Jun 18, 2019, 3:59:00 AM
Salary: Commensurate with experience
Salary Grade: E2
Appointment Type: Regular
Internal Number: 1901638
About Stony Brook University
FROM ITS BEGINNINGS A HALF-CENTURY AGO, STONY BROOK UNIVERSITY HAS BEEN CHARACTERIZED by innovation, energy and progress, transforming the lives of people who earn degrees, work and make groundbreaking discoveries here. A dramatic trajectory of growth has turned what was once a small teacher preparation college into an internationally recognized research institution that is changing the world.