Cushing Academy is seeking a Director of Master Planning and Engineering (DMPE). This is an excellent opportunity for an individual with proven strategic leadership abilities and strong managerial, technical, planning, and communication skills to participate in shaping the future of a dynamic independent school. The DMPE will engage in complex work and see the impact of that work, both immediately and long-term, in the lives of students, employees, and the surrounding community.
The DMPE will oversee the activities of approximately 26 full-time and part-time employees in the facilities department. The position will report to the Chief Financial Officer, work closely with the Plant and Property Committee of the Board of Trustees, be responsible for managing the development and implementation of the property master plan, oversee ongoing construction projects, and oversee the day to day operations of the facilities department. Cushing’s campus, located at 39 School Street, Ashburnham, MA 01430, consists of 162 acres, 49 buildings, and 6 athletic fields.
Candidates are expected to exhibit a deep appreciation of Cushing Academy's educational mission, goals, and community and will embody the integrity, leadership, openness to learning, and service to others that are consistent with the School's core tenets. The ideal candidate will have significant experience in education, either at the secondary school level, in higher education, or nonprofit settings. A degree in Engineering, Architecture, or Facilities Management, or graduate degree in a related field is strongly preferred.
Serve as the Chief Financial Officer’s key advisor and partner with him for all campus-related matters.
Regularly evaluate and review systems and buildings such that they remain in good working condition.
Ensure a neat and clean appearance of the Academy’s property and within all campus buildings.
Identify, prioritize, and oversee major capital and operating budgets.
Develop and manage the annual facilities budget and support the team in making appropriate short- and long-term spending tradeoffs.
Continually develop and follow an annual maintenance schedule for equipment, dormitory renewal, among other items.
Work closely with other departments to execute campus-wide events (e.g., graduation, reunion weekend).
Drive the identification and execution of major sustainability initiatives.
Provide an effective 24/7/365 on-call service related to all facilities issues.
Engage, develop, and delegate effectively to an experienced and motivated team.
Maintain a customer service orientation, including effective, constant communication with key stakeholders.
Understand what it means to be a part of a tight-knit community, including taking into account the needs of all key constituencies and managing faculty, staff, students, and parent expectations.
Manage and oversee all major capital projects; collaborate and communicate effectively with the CFO and the Plant and Property Committee as well as with on-site construction teams, architects, engineers, etc.
Major Duties and Responsibilities
The development, implementation, and ongoing administrative oversight of facilities planning, policy, operations, staff, and financial resources within the facilities organization to effectively and efficiently provide the services required to support the Academy’s built environment, natural resources, programs, and services.
Develop, recommend, and implement along other administrators including the Board of Trustees and others as appropriate, short- and long-range facilities plans and programs, including all aspects of physical plant capital improvements, design, construction, renovation and major repair / reconstruction requirements; space administration; maintenance and repair programs; energy conservation; and campus landscaping, including parking and access.
Coordinate and oversee the administration of the negotiation, bid, and implementation processes for construction, renovation, and service contracts as required to meet the goals of the Academy and to maintain compliance with applicable codes and regulations. With other appropriate administrators, serve as a liaison with the outside agencies with regard to facility management and administration.
With appropriate facilities managers, oversee and ensure all technical and administrative aspects of campus maintenance services, including all interior and exterior maintenance of buildings, grounds, landscape, and athletic facilities.
Develop and implement, or recommend policies and procedures for facilities and utilities systems management, maintenance and operation, major repair, replacement, and upgrading. Carry out a computerized preventative maintenance program for facilities and related equipment; provide routine and emergency maintenance, service calls and maintenance service requests; and complete major maintenance and repair projects.
In conjunction with other administrators as appropriate, prepare the annual budget consistent with available resources for campus facilities; evaluate and ensure the efficient operation of the department, controlling operation expenses at a minimum level consistent with sound maintenance practices. Develop and recommend policies, planning guidelines, and procedures for the development of the Academy’s operating and capital budget program, and manage the program through the process of development, approval, and implementation preserving and protecting facility capital investments subject to available resources.
In cooperation with plant managers, provide administrative and technical direction to the facilities department so as to maintain a highly trained and motivated staff—overseeing the selection, appropriate and timely training, performance management, promotion, and position changes for departmental staffing; and assuring consistent opportunity and treatment of the employees engaged in the provision of facilities services. Discuss, plan, and delegate major project assignments to supervisory staff, determining building and maintenance priorities that are of significant scope. Balance workload demands within budget availability to determine the numbers and skills required to complete annual maintenance, construction, and special repair programs.
Facilitate and maintain positive and productive, internal and external customer relationships to achieve the effective utilization and coordination of all facilities resources in meeting the school’s goals and objectives. Determine what work can be accomplished with in-house forces and recommend contracting overload. Administer, inspect, and accept maintenance or service work performed by contract. Approve payments of contracts and invoices.
Budgeting responsibilities including managing costs within the approved budget; developing and monitoring the annual operating and capital budgets; utilizing a competitive RFP process for all vendor contracts to ensure fiscal responsibility, and reviewing and approving invoices to confirm that payments are made in accordance with contractual agreements.
Project management responsibilities including managing external and internal labor and vendors; selecting, retaining, and managing all facilities and building independent contractors and consultants as required to improve resource management, performance, and cost management; working effectively with the town, county, and state officials to obtain proper licensing, permits, and certificates.
A sense of urgency to manage change.
Strategic thinker who sees the larger picture.
Strong board presence.
Ability to understand and embrace Cushing Academy's mission, vision, and values.
Ability to balance and prioritize the needs of the school.
Ability to manage and mentor staff.
Strong people skills.
Strong, team player.
Fair, but demanding; a willingness to say "no".
Committed to diversity and inclusion practices.
Excellent communications skills.
Cushing Academy is conducting a regional search with the assistance of Helbling & Associates (www.helblingsearch.com), an executive search firm specializing in areas of facilities management, construction, engineering, and real estate development.