FOR FULL CONSIDERATION, A COVER LETTER IS REQUIRED TO APPLY FOR THIS POSITION
Under the direction of the Senior Director of Operations and Outreach, the Communication Coordinator is responsible for coordinating a wide variety of writing, editing, proofreading, formatting, and fact-checking assignments at the Simpson Querrey Institute (SQI) and its affiliated centers. The successful candidate will prepare letters and written materials for academic, research, outreach, branding, and fundraising purposes including content that will expand SQI’s web presence and social media impact. S/he will also be responsible for coordinating events, preparing content for publications, maintaining websites and social media feeds, and executing the institute’s overall communications strategy.
The Simpson Querrey Institute promotes research convergence in basic sciences, engineering disciplines, and medicine to improve human health, and to develop bio-inspired technologies for a sustainable energy future. The institute’s vision is to provide an intellectual framework and environment that connects investigators across disciplines in the space of bio-inspired science and technologies. The overarching goal is to foster effective research collaborations within Northwestern University and across the globe.
Academic and research support: drafts, edits, proofreads, and organizes academic written content directly related to SQI and its members, including:
Prepares letters of recommendation and nominations for awards, honors, and other marks of distinction and accomplishment;
Assists with preparing internal annual reports, sponsored project proposals and progress reports, and other written materials as needed (captions, media releases, brochures, conference materials, flyers, etc.);
Ensures that deadlines are met and SQI’s mission, values, guidelines, policies, procedures, and high-quality standards are reflected in all written materials.
Online communications support:
Serves as SQI’s liaison to Global Marketing, and the communications teams of the Office for Research and the McCormick, Feinberg, and Weinberg schools.
Develops web and print articles on SQI-relevant topics based on academic publications, news, honors, awards, events, and research-related summaries and short articles. Frequently updates websites.
Enlists members of the SQI community to provide source material and technical content for story and news ideas. Often adapts existing content to other digital media and print formats.
Incorporates social media and networking into SQI’s online presence as appropriate.
Follows Search Engine Optimization best practices.
Event coordination and program promotion: Organizes meetings, workshops, symposia, seminars, and other special events.
Schedules appropriate venues and organizes staffing for each academic event; communicates with presenters, oversees travel arrangements, catering, technology needs, and acquires any special materials required. Ensures that the logistics and details are planned well in advance for flawless execution.
Manages logistical arrangements for all SQI networking activities, special events, and outreach programs.
Attends events as to ensure their smooth functioning and recruits other staff members to support large events.
Works with the communications team to create announcements, flyers, banners, and video monitor postings. Regularly updates PlanIt Purple, the university’s events calendar. Drafts and posts event-related website announcements and social media content.
Photos and media:
Takes digital photos or coordinates professional photography sessions as required. Conducts image searches on- and offline. Obtains copyright and audiovisual release forms as needed. Assists hired photographers and videographers.
Helps to augment and maintain the Institute’s photo database by ensuring proper storage and quick retrieval of digital images and other media files.
Organizes communications information and maintains accurate, up-to-date, and well-organized shared folders and files containing work product.
Conducts information searches and works with the team to develop proposals for new communications projects.
Serves as point person for the communications team, organizing meetings and staying on top of event schedules, project deadlines, team member work assignments, etc.
Monitors affiliated centers’ websites, social media, reports, events, and outreach activities to coordinate affiliate communications in conjunction with SQI’s efforts.
General communication support:
Collaborates with faculty and other members of the communications team on editing, writing, fact-checking, and proofreading for a variety of print and online materials, in accordance with assigned deadlines.
Follows AP, University, and in-house style guidelines. Ensures that content is free of spelling and grammatical errors, and meets the Institute’s high standards for accuracy and factual rigor.
Identifies accompanying images, graphics, and hyperlinks; and sources/produces the related content. Adapts existing content to other digital media and print formats. Performs other duties as assigned.
Bachelor's degree in communication, journalism, the liberal arts, or the equivalent combination of education, training, and experience from which comparable skills can be acquired.
1-2 years’ work experience involving significant writing, editing, and communications assignments.
Demonstrated experience in writing and editing content in an academic setting or for the web and social media.
Minimum Competencies: (Skills, knowledge, and abilities.)
Outstanding writing, verbal communication, and organizational skills.
Ability to grasp general science concepts, while focusing on organization of content, grammar, spelling, consistent use of terminology and abbreviations, etc.
Rigorous attention to detail; well versed in AP style, with a sharp eye for grammar, punctuation, and spelling.
Experience with Cascade or other content management systems.
Initiative and ability to make sound decisions, set priorities, plan projects, organize workflow, work independently on assigned projects, and collaborate in a hard-working, small-team environment, demonstrating an exceptional work ethic and following through on initiatives.
Punctual and reliable, with the ability to meet deadlines, strive for continuous improvement, solve problems quickly, and think outside of the box.
Ability to establish and maintain effective working relationships with faculty, researchers, students, co-workers, and colleagues throughout the university.
Master’s degree in communication, journalism, or the liberal arts.
Applicable experience involving writing assignments on scientific or technical subject matter.
Preferred Competencies: (Skills, knowledge, and abilities)
Proficiency in HTML.
Demonstrated interest in the fields of bio-inspired science and technology and regenerative medicine.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.
Internal Number: 35381
About Northwestern University
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.