Berkeley Lab's Office of the Chief Financial Officer (OCFO) is looking for a Associate Subcontract Administrator to join their Procurement Service Center Team!
In this role, you will be responsible for the purchasing of high volume, low risk PCard orders including lab and office supplies, chemicals, raw materials, tools, equipment, and off-site equipment maintenance and support services. You will be responsible for understanding the Service Center's key performance indicators (KPIs) and metrics, identifying and developing process improvement opportunities and contributing to the successfully achievement of functional area objectives and goals.
What You Will Do:
Purchase high volume, low risk goods and services with a value within the delegated procurement authority using the appropriate purchasing methodology while maintaining compliance with LBNL's policies and procedures.
Interpret technical specifications and requirements to fulfill the purchasing needs for the Lab's technical and scientific Divisions.
Document and maintain all pCard and purchase orders.
Determine the most appropriate purchasing mechanism, PCard or Purchase Order, to procure goods and services efficiently and cost effectively.
Make subcontracting decisions based on understanding the customers' requirements and the suppliers' capability.
Develop resolutions to moderately complex sub-contractual issues by analyzing each situation and exercising sound judgement to determine the most appropriate action.
Develop and maintain effective working relationships with Procurement and OCFO colleagues and Scientific and Operations division customers.
Provide customers with timely and effective advice, coaching, and training on policies and procedures related to purchasing requests.
Proactively provide customers with status on all open requisitions and orders.
Assure timely reconciliation and close-out of PCard and purchase orders and maintain electronic files for all purchase orders.
Provide customers with a high level of support and advice on all incoming procurement related inquiries and issues
Track all incoming customer inquiries in Help Desk ticketing database.
Proactively collaborate with colleagues to make recommendations for standard responses to inquiries.
What is Required:
A Bachelor's Degree in Business or related field and a minimum of 2 years of procurement related experience including the purchasing of technical goods and services or the equivalent combination of education and experience.
Knowledge of procurement activities and systems, and an understanding of, or the ability to learn, Department's policies and procedures in order to provide advice and guidance to internal and external customers.
Ability to apply concepts and principles to research and resolve procurement related issues of limited scope and complexity.
Strong analytical, problem solving, and resolution skills with the ability to develop efficient and effective processes.
Experience with MS Word, Excel, PowerPoint and Internet browsers.
Experience with PeopleSoft or an electronic purchasing system.
Effective oral, written, interpersonal, and customer focused communication skills with the proven ability to work in a team environment.
Ability to professionally and effectively interact and build relationships with internal and external customers, including dealing with difficult customer service issues.
Ability to manage multiple tasks with a high volume workload while maintaining a high level of accuracy with attention to detail and sensitivity of data with discretion.
Excellent time management, organizational, and negotiation skills.
What We Desire:
Knowledge of applicable LBNL Procurement Standard Practices, Federal Acquisition Regulations and DOE Acquisition Regulations.
Experience with Service Contract Act and/or Davis-Bacon Act requirements or equivalent state and/or local labor requirements highly desirable.
The posting shall remain open until the position is filled, however for full consideration, please apply by close of business on January 29, 2019.
This is a full time, M-F, exempt from overtime pay (monthly paid), Term appointment with the possibility of extension or conversion to Career appointment based upon satisfactory job performance, continuing availability of funds and ongoing operational needs.
Salary is commensurate with experience.
This position may be subject to a background check. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.
This position is subject to the financial disclosure requirements of the California Political Reform Act of 1974. The successful candidate for this position will be required to file financial interest statements upon assuming this position, annually while holding this position, and when leaving this position.
Work will be primarily performed at Office of the Chief Financial Officer (OCFO) — Bldg. 971, 6401 Hollis St., Emeryville, CA.
Learn About Us:
Berkeley Lab (LBNL) addresses the world's most urgent scientific challenges by advancing sustainable energy, protecting human health, creating new materials, and revealing the origin and fate of the universe. Founded in 1931, Berkeley Lab's scientific expertise has been recognized with 13 Nobel prizes. The University of California manages Berkeley Lab for the U.S. Department of Energy's Office of Science.
Working at Berkeley Lab has many rewards including a competitive compensation program, excellent health and welfare programs, a retirement program that is second to none, and outstanding development opportunities. To view information about the many rewards that are offered at Berkeley Lab- Click Here.
Equal Employment Opportunity: Berkeley Lab is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. Berkeley Lab is in compliance with the Pay Transparency Nondiscrimination Provision under 41 CFR 60-1.4. Click here to view the poster and supplement: "Equal Employment Opportunity is the Law."
Internal Number: 86155
About Lawrence Berkeley National Laboratory
In the world of science, Lawrence Berkeley National Laboratory (Berkeley Lab) is synonymous with excellence. Thirteen scientists associated with Berkeley Lab have won the Nobel Prize. Fifty-seven Lab scientists are members of the National Academy of Sciences (NAS), one of the highest honors for a scientist in the United States. Thirteen of our scientists have won the National Medal of Science, our nation's highest award for lifetime achievement in fields of scientific research. Eighteen of our engineers have been elected to the National Academy of Engineering, and three of our scientists have been elected into the Institute of Medicine. In addition, Berkeley Lab has trained thousands of university science and engineering students who are advancing technological innovations across the nation and around the world. Berkeley Lab is a member of the national laboratory system supported by the U.S. Department of Energy through its Office of Science. It is managed by the University of California (UC) and is charged with conducting unclassified research across a wide range of scientific disciplines. Located on a 200-acre site in the hills above the UC Berkeley campus that offers spectacular... views of the San Francisco Bay, Berkeley Lab employs approximately 4,200 scientists, engineers, support staff and students. Its budget for 2011 is $735 million, with an additional $101 million in funding from the American Recovery and Reinvestment Act, for a total of $836 million. A recent study estimates the Laboratory's overall economic impact through direct, indirect and induced spending on the nine counties that make up the San Francisco Bay Area to be nearly $700 million annually. The Lab was also responsible for creating 5,600 jobs locally and 12,000 nationally. The overall economic impact on the national economy is estimated at $1.6 billion a year. Technologies developed at Berkeley Lab have generated billions of dollars in revenues, and thousands of jobs. Savings as a result of Berkeley Lab developments in lighting and windows, and other energy-efficient technologies, have also been in the billions of dollars. Berkeley Lab was founded in 1931 by Ernest Orlando Lawrence, a UC Berkeley physicist who won the 1939 Nobel Prize in physics for his invention of the cyclotron, a circular particle accelerator that opened the door to high-energy physics. It was Lawrence's belief that scientific research is best done through teams of individuals with different fields of expertise, working together. His teamwork concept is a Berkeley Lab legacy that continues today.