Berkeley Lab's BioSciences Area Office Division has an opening for a Clerical Assistant I. Provide administrative and scientific support in the office of Distinguished Senior Scientist and assist the Administrator.
What You Will Do:
Identify and address all incoming scientific requests and inquiries; Take dictation and copyedit responses.
Track and follow through on all incoming requests to review manuscripts or to be editor for manuscripts, as well as monitor the writing and revision process of all laboratory publications for final PI submission; Copyedit as needed.
Track and follow through on all upcoming nominations for both PI and scientific colleagues; Copyedit as needed.
Track and follow through on all requests for letters of recommendation and support; Copyedit as needed.
Update laboratory website.
Update PI's CV.
Assist the Administrator with travel, reimbursements and membership payments.
Additional Responsibilities as needed:
Archive scientific conversations and documentation from former laboratory collaborations.
Verify and organize both electronic and physical laboratory publications.
Other miscellaneous tasks as needed.
What is Required:
Must demonstrated experience using Mac or PC, cloud applications, search engines.
Must demonstrated experience using MS Word, MS Excel, MS PowerPoint, and Adobe Acrobat.
Must have knowledge of scientific terms (would be helpful since many of the descriptions/verbiage to copyedit or communicate are scientific in nature).
Must have organizational skills.
Must have excellent written communication skills (for copyediting; role will take many dictations and overall be proofreading PI's verbiage, as well as other people's drafts for final submission; very important to write in active voice, with eloquence, and preferably in PI's style and tone of voice since all final submissions reflect PI and laboratory).
Must have excellent oral communication skills (to interact well with scientific professionals, which helps to facilitate the completion of work; important to be able to talk with them and ask questions if needed for help).
Must have a process to track and complete work in an orderly way; minimizes tasks that fall through the cracks and closely monitor deadlines
Must have the ability to integrate direction and feedback into work performance (PI will give more than enough feedback on what to focus on and how to word things; eventually the role needs to intuitively know PI's priorities and reflect that work performance).
Must have the ability to work independently (have varied levels of communication with PI week to week; should be able to search for resources if necessary to learn and complete work with the highest quality).
Bachelor's degree preferred, but not required.
The posting shall remain open until the position is filled.
This is a temporary, 11 months, limited appointment with the possibility of renewal based upon satisfactory job performance, continuing availability of funds and ongoing operational needs. Cannot exceed 900 hours within a rolling 12-month period.
Part-time, enter specific days and hours, non-exempt (hourly paid) from overtime.
This position is represented by a union for collective bargaining purposes.
Salary will be determined based on range by collective bargaining agreement.
This position may be subject to a background check. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.
Work will be primarily performed at West Berkeley Biocenter (Potter St.) — Bldg. 977, 717 Potter St., Berkeley, CA.
Berkeley Lab (LBNL) addresses the world's most urgent scientific challenges by advancing sustainable energy, protecting human health, creating new materials, and revealing the origin and fate of the universe. Founded in 1931, Berkeley Lab's scientific expertise has been recognized with 13 Nobel prizes. The University of California manages Berkeley Lab for the U.S. Department of Energy's Office of Science.
Equal Employment Opportunity: Berkeley Lab is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. Berkeley Lab is in compliance with the Pay Transparency Nondiscrimination Provision under 41 CFR 60-1.4. Click here to view the poster and supplement: "Equal Employment Opportunity is the Law."
Internal Number: 85938
About Lawrence Berkeley National Laboratory
In the world of science, Lawrence Berkeley National Laboratory (Berkeley Lab) is synonymous with excellence. Thirteen scientists associated with Berkeley Lab have won the Nobel Prize. Fifty-seven Lab scientists are members of the National Academy of Sciences (NAS), one of the highest honors for a scientist in the United States. Thirteen of our scientists have won the National Medal of Science, our nation's highest award for lifetime achievement in fields of scientific research. Eighteen of our engineers have been elected to the National Academy of Engineering, and three of our scientists have been elected into the Institute of Medicine. In addition, Berkeley Lab has trained thousands of university science and engineering students who are advancing technological innovations across the nation and around the world. Berkeley Lab is a member of the national laboratory system supported by the U.S. Department of Energy through its Office of Science. It is managed by the University of California (UC) and is charged with conducting unclassified research across a wide range of scientific disciplines. Located on a 200-acre site in the hills above the UC Berkeley campus that offers spectacular... views of the San Francisco Bay, Berkeley Lab employs approximately 4,200 scientists, engineers, support staff and students. Its budget for 2011 is $735 million, with an additional $101 million in funding from the American Recovery and Reinvestment Act, for a total of $836 million. A recent study estimates the Laboratory's overall economic impact through direct, indirect and induced spending on the nine counties that make up the San Francisco Bay Area to be nearly $700 million annually. The Lab was also responsible for creating 5,600 jobs locally and 12,000 nationally. The overall economic impact on the national economy is estimated at $1.6 billion a year. Technologies developed at Berkeley Lab have generated billions of dollars in revenues, and thousands of jobs. Savings as a result of Berkeley Lab developments in lighting and windows, and other energy-efficient technologies, have also been in the billions of dollars. Berkeley Lab was founded in 1931 by Ernest Orlando Lawrence, a UC Berkeley physicist who won the 1939 Nobel Prize in physics for his invention of the cyclotron, a circular particle accelerator that opened the door to high-energy physics. It was Lawrence's belief that scientific research is best done through teams of individuals with different fields of expertise, working together. His teamwork concept is a Berkeley Lab legacy that continues today.