Berkeley Lab's Office of the Chief Financial Officer (OCFO) is looking for a Senior Administrator to join their dynamic team!
In this role, you will provide executive level support to the Lab's CFO, Deputy CFO, Field Finance Team, and Business Systems Analysis Team. Reporting to the Talent and Workplace Services Manager, this position will interact with personnel at all levels both internal and external to the Lab, lead the day-to-day office management, provide support for initiatives, mentor other administrators, and provide solutions to administrative problems of high complexity.
What You Will Do:
Provide complex executive level administrative support to the Chief Financial Officer, Deputy Chief Financial Officer, Field Finance Team Managers, and Business Systems Analysis Team.
Serve as the main point of contact and manage all aspects of the CFO and Deputy CFO's schedule, commitments, and travel arrangements using a high degree of confidentiality, discretion, diplomacy and organization.
Arrange logistics for on- and off-site meetings and events, such as quarterly all-hands meetings, trainings, peer-reviews, etc.
Oversee projects that are often sensitive, confidential, of a complex nature and/or time critical, and will frequently require initiative in gathering information, assembling and analyzing the information, and determining appropriate responses to certain issues.
Initiate, plan and oversee the logistical and presentation preparation for office hosted meetings, reviews and events.
Provide leadership, guidance, and mentorship to Administrators in the OCFO to increase their effectiveness and abilities in their job roles.
Manage the technical and logistical processes of the OCFO's performance management processes with the highest degree of confidentiality, discretion, and organization.
Manage activities related to recruitment and hiring of employees including processing of contract workers and affiliates, onboarding new staff, and conducting new employee orientation.
What is Required:
A minimum of 2 years of related and significant experience providing complex administrative/executive assistant support to a C-level (or equivalent) executive.
Demonstrated experience managing a C-level executive (or equivalent) daily activities including screening and prioritizing requests, handling urgent/critical matters, scheduling and calendar management, arranging travel, computer issues, etc.
Experience arranging and rearranging travel, including interacting with travel agency, hotels and carriers in addition to processing travel approvals and expense statements.
Demonstrated experience taking initiative, assuming responsibility, and remaining flexible in a fast-paced environment with competing priorities.
Demonstrated capability with Google Apps (Mail, Calendar, Drive) and Microsoft Office applications (Word, Excel PowerPoint) with the ability to produce professional quality, error-free documents, reports and presentations using PC computer applications.
Demonstrated expertise in using tele-, web-, and video-conferencing applications including the ability to teach others how to use such applications and quickly learn new technology solutions.
Demonstrated interpersonal, written, and verbal communications skills including the ability to interface with all levels of personnel both internal and external to the organization with a high degree of professionalism.
Must hold a current and valid CA driver's license.
Must be able to lift items up to 20 lbs.
What We Desire:
A Bachelor's Degree in Business or related field.
Five or more years of related and significant experience providing complex administrative/executive assistant support to a C-level (or equivalent) executive.
Familiarity with UC, LBNL, and DOE policies and procedures.
The posting shall remain open until the position is filled, however for full consideration, please apply by close of business on December 26, 2018.
This is a full time, M-F, exempt from overtime pay (monthly paid), Career appointment.
Salary is commensurate with experience.
This position may be subject to a background check. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.
Typically, work will be primarily performed at: Lawrence Berkeley National Lab, 1 Cyclotron Road, Berkeley, CA; however, travel occasionally to/from theOffice of the Chief Financial Officer (OCFO) — Bldg. 971, 6401 Hollis St., Emeryville, CA is required.
Learn About Us:
Berkeley Lab (LBNL) addresses the world's most urgent scientific challenges by advancing sustainable energy, protecting human health, creating new materials, and revealing the origin and fate of the universe. Founded in 1931, Berkeley Lab's scientific expertise has been recognized with 13 Nobel prizes. The University of California manages Berkeley Lab for the U.S. Department of Energy's Office of Science.
Working at Berkeley Lab has many rewards including a competitive compensation program, excellent health and welfare programs, a retirement program that is second to none, and outstanding development opportunities. To view information about the many rewards that are offered at Berkeley Lab- Click Here.
Equal Employment Opportunity: Berkeley Lab is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. Berkeley Lab is in compliance with the Pay Transparency Nondiscrimination Provision under 41 CFR 60-1.4. Click here to view the poster and supplement: "Equal Employment Opportunity is the Law."
Internal Number: 86061
About Lawrence Berkeley National Laboratory
In the world of science, Lawrence Berkeley National Laboratory (Berkeley Lab) is synonymous with excellence. Thirteen scientists associated with Berkeley Lab have won the Nobel Prize. Fifty-seven Lab scientists are members of the National Academy of Sciences (NAS), one of the highest honors for a scientist in the United States. Thirteen of our scientists have won the National Medal of Science, our nation's highest award for lifetime achievement in fields of scientific research. Eighteen of our engineers have been elected to the National Academy of Engineering, and three of our scientists have been elected into the Institute of Medicine. In addition, Berkeley Lab has trained thousands of university science and engineering students who are advancing technological innovations across the nation and around the world. Berkeley Lab is a member of the national laboratory system supported by the U.S. Department of Energy through its Office of Science. It is managed by the University of California (UC) and is charged with conducting unclassified research across a wide range of scientific disciplines. Located on a 200-acre site in the hills above the UC Berkeley campus that offers spectacular... views of the San Francisco Bay, Berkeley Lab employs approximately 4,200 scientists, engineers, support staff and students. Its budget for 2011 is $735 million, with an additional $101 million in funding from the American Recovery and Reinvestment Act, for a total of $836 million. A recent study estimates the Laboratory's overall economic impact through direct, indirect and induced spending on the nine counties that make up the San Francisco Bay Area to be nearly $700 million annually. The Lab was also responsible for creating 5,600 jobs locally and 12,000 nationally. The overall economic impact on the national economy is estimated at $1.6 billion a year. Technologies developed at Berkeley Lab have generated billions of dollars in revenues, and thousands of jobs. Savings as a result of Berkeley Lab developments in lighting and windows, and other energy-efficient technologies, have also been in the billions of dollars. Berkeley Lab was founded in 1931 by Ernest Orlando Lawrence, a UC Berkeley physicist who won the 1939 Nobel Prize in physics for his invention of the cyclotron, a circular particle accelerator that opened the door to high-energy physics. It was Lawrence's belief that scientific research is best done through teams of individuals with different fields of expertise, working together. His teamwork concept is a Berkeley Lab legacy that continues today.