Berkeley Lab's Engineering Division is comprised of a unique group of administrative/operations professionals, machinists, technicians, designers, engineers, and scientists with a common goal: advancing cutting-edge scientific discovery and collaboration through designing and manufacturing state-of-the-art instrumentation. We are committed to employing a diverse and talented workforce and fostering an environment where all people, without regard to difference, feel respected and valued. We are looking for talented people to drive, enhance, sustain, and support scientific collaboration and innovation who are committed to teamwork and creative problem solving.
In the Administrator role, you will perform a broad range of administrative tasks, carefully monitoring action items and following them through to completion in a dynamic environment. You will be responsible for analyzing administrative challenges and exercising discretion and judgment to resolve them by applying expertise, integrity, and creativity while maintaining compliance with applicable policies and procedures.
What You Will Do:
Serve as liaison between with Human Resources and Division Management to facilitate and follow-up on routine personnel actions, including recruitment, hires, terminations, promotions, and affiliate processing.
Advise supervisors and hiring managers of process and required documentation.
Assist with assembling and securing approvals for hire and promotion cases.
Coordinate performance review process.
Serve as work lead for administrative support staff on administrative functions and/or projects.
Compose moderately complex and/or sensitive presentations and business correspondence that may require synthesizing and summarizing information from a variety of sources.
Serve as point of contact for Engineering Division Director.
Manage calendar, independently schedule and prioritize meetings.
Assess, prioritize, track and determine appropriate action on various requests and inquiries, ensuring timely completion.
Utilize the Lab's Financial Management System to generate reports and work with Division Financial Analyst to implement transactions as needed.
Provide high-level administrative support for proposal development.
Lead recurring and special events - plan, develop, coordinate and oversee logistics and budgets for complex meetings, reviews, and events while ensuring commitments compliance with applicable policies and procedures.
Serve as Division's specialist in processing requisitions for various types of contract structures for consultant services.
Research, analyze, interpret and implement Laboratory policies, practices and procedures relating to administrative activities. Disseminate information and policy changes to administrative staff and Division management, and provide policy interpretation as needed.
Develop, manage, and maintain content on Division website and social media pages.
What is Required:
Typically requires BA plus a minimum of two years related experience or equivalent work experience.
Excellent interpersonal skills and demonstrated experience in managing communications and relationships with professional discretion and political sensitivity/savvy.
Demonstrated experience managing or coordinating moderately complex processes that require knowledge and sound, professional judgment to determine the appropriate course of action prioritized effectively.
Experience utilizing high-level organizational skills to initiate, prioritize, track and follow through on responsibilities and manage competing assignments.
Demonstrated experience maintaining organized records and documentation in electronic files.
Demonstrated computer knowledge and aptitude for learning new technologies and software.
Ability to analyze data and/or administrative problems to provide creative solutions, while remaining in compliance with applicable policies and procedures.
Ability to design and manipulate spreadsheets to accurately track and manage data.
Excellent written communication skills, including detailed editing skills sufficient to edit a variety of documents for grammar, syntax, style, and clarity.
Ability to leverage business and technology systems (e.g., MS Office Suite, Google Suite, Smartsheet, social media, project management software, etc.) to enhance business organization and communication at all levels.
Demonstrated experience in successfully managing budgets and logistical arrangements for moderately large events (i.e., meetings, reviews, workshops, conferences, etc.).
The posting shall remain open until the position is filled.
This is a full-time career appointment.
Full-time, M-F, exempt (monthly paid) from overtime pay.
Salary is commensurate with experience.
This position may be subject to a background check. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.
Work will be primarily performed at: Lawrence Berkeley National Lab, 1 Cyclotron Road, Berkeley, CA.
Learn About Us:
Working at Berkeley Lab has many rewards including a competitive compensation program, excellent health and welfare programs, a retirement program that is second to none, and outstanding development opportunities. To view information about the many rewards that are offered at Berkeley Lab- Click Here.
Berkeley Lab (LBNL) addresses the world's most urgent scientific challenges by advancing sustainable energy, protecting human health, creating new materials, and revealing the origin and fate of the universe. Founded in 1931, Berkeley Lab's scientific expertise has been recognized with 13 Nobel prizes. The University of California manages Berkeley Lab for the U.S. Department of Energy's Office of Science.
Equal Employment Opportunity: Berkeley Lab is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. Berkeley Lab is in compliance with the Pay Transparency Nondiscrimination Provision under 41 CFR 60-1.4. Click here to view the poster and supplement: "Equal Employment Opportunity is the Law."
Internal Number: 85836
About Lawrence Berkeley National Laboratory
In the world of science, Lawrence Berkeley National Laboratory (Berkeley Lab) is synonymous with excellence. Thirteen scientists associated with Berkeley Lab have won the Nobel Prize. Fifty-seven Lab scientists are members of the National Academy of Sciences (NAS), one of the highest honors for a scientist in the United States. Thirteen of our scientists have won the National Medal of Science, our nation's highest award for lifetime achievement in fields of scientific research. Eighteen of our engineers have been elected to the National Academy of Engineering, and three of our scientists have been elected into the Institute of Medicine. In addition, Berkeley Lab has trained thousands of university science and engineering students who are advancing technological innovations across the nation and around the world. Berkeley Lab is a member of the national laboratory system supported by the U.S. Department of Energy through its Office of Science. It is managed by the University of California (UC) and is charged with conducting unclassified research across a wide range of scientific disciplines. Located on a 200-acre site in the hills above the UC Berkeley campus that offers spectacular... views of the San Francisco Bay, Berkeley Lab employs approximately 4,200 scientists, engineers, support staff and students. Its budget for 2011 is $735 million, with an additional $101 million in funding from the American Recovery and Reinvestment Act, for a total of $836 million. A recent study estimates the Laboratory's overall economic impact through direct, indirect and induced spending on the nine counties that make up the San Francisco Bay Area to be nearly $700 million annually. The Lab was also responsible for creating 5,600 jobs locally and 12,000 nationally. The overall economic impact on the national economy is estimated at $1.6 billion a year. Technologies developed at Berkeley Lab have generated billions of dollars in revenues, and thousands of jobs. Savings as a result of Berkeley Lab developments in lighting and windows, and other energy-efficient technologies, have also been in the billions of dollars. Berkeley Lab was founded in 1931 by Ernest Orlando Lawrence, a UC Berkeley physicist who won the 1939 Nobel Prize in physics for his invention of the cyclotron, a circular particle accelerator that opened the door to high-energy physics. It was Lawrence's belief that scientific research is best done through teams of individuals with different fields of expertise, working together. His teamwork concept is a Berkeley Lab legacy that continues today.