Reporting to the Director, Development and working in collaboration with departmental and other College staff, the Donor & Alumni Relations Assistant plays a key role in supporting the team responsible for raising funds through philanthropy and fundraising events, and alumni engagement activities.
The incumbent provides administrative, coordination and communications support to assist with donor and alumni relations. S/he also coordinates departmental communications projects and assists with special projects to achieve departmental goals.
Draft customized donor thank you letters and third-party acknowledgement letters for donations, gifts-in-kind, and event attendance, and donor pledge reminder letters, referencing specific donor information from Gift Agreements, Terms of Reference and incorporating information related to the impact of their giving.
Draft and/or coordinate content, prepare draft layout, and coordinate final production of donor gift announcements and fundraising event thank you advertisements with College Marketing department. This requires submitting marketing tickets and managing requests for edits/changes and following-up to keep projects on schedule.
Serve as the main contact, and liaise with local dailies publisher’ representative to schedule publication and provide camera ready ad to meet publishing deadlines for donor gift announcements and fundraising event thank you advertisements, as part of the Niagara College gif-in-kind from the newspaper publisher.
Support the publishing of quarterly (academic divisional) scholarship and bursary donor recognition advertisements by identifying appropriate award recipients to profile as a demonstration of donor impact. Involves managing creation of content by requesting student story development by Communications department, arranging for photograph, requesting donor listing from database specialist and having checked/verified by Development Officer, and coordinating content (copy and photos) and manage logistics with Marketing for production of advertisements, and liaise with media contact to manage placement in three local daily newspapers.
Prepare scholarship/bursary awards listing by Divisions and Schools with data received from Financial Aid, for annual distribution to Deans and Associate Deans.
Distribute monthly Alumni E-newsletter by formatting content provided by Alumni Engagement Officer; creating and/or requesting e-mailing list through Raisers Edge query; track, analyze and report on statistics for the e-newsletter, and update and/or coordinate update of Raisers Edge database for unsubscribe requests and email bounces.
Request, compile and organize copy, and liaise with Marketing for the production and updating of fundraising communications materials and collateral.
Support Development Officers in the production of proposals by requesting/compiling background information, photos and graphics and coordinating production of final documents with Marketing by submitting tickets, managing revisions and follow up to ensure departmental deadlines are met.
If selected for an interview, candidates must present proof of education (ie: original transcripts/credentials). Note: Credentials obtained outside of Canada require an evaluation to determine the Canadian educational equivalence. This evaluation must support the educational requirements for the position as a condition of employment. For further information, visit: World Education Services ( http://www.wes.org/ca/ ).
While we thank all applicants, only those selected for an interview will be contacted.
Niagara College is committed to workplace diversity and provides accommodations to applicants with disabilities throughout our hiring process. If you require an accommodation, please contact the Human Resources Consultant.
Relative post-secondary education (or equivalent in experience) and minimum five years of related experience
Strong technical skills with high level of proficiency in Microsoft Office applications; proficiency in Adobe Creative Suite (InDesign and Photoshop in particular) would be a definite asset.
Capable communicator with an astute eye for written and visual communication in particular (communications, design or marketing experience), high level of proficiency in drafting professional letters, and excellent proofreading and editing skills.
Well organized, with a proactive approach to managing time-sensitive and competing and fluctuating workloads in order to deliver desired outcomes within allotted time frames, with professionalism and a meticulous attention to detail.
Analytical thinker with the ability to understand how tasks are interrelated, identify actions necessary to complete tasks and obtain desired results, and make task-related decisions to ensure accuracy of work, and diligent at follow up.
Ability to work successfully both in a team environment and independently with minimal supervision
Resourceful and enthusiastic self-starter operating with sustained energy and showing great initiative
Good sense of accountability, strong dependability, and impeccable integrity
Flexible schedule outside of typical working hours, with the ability and willingness to work occasional nights or weekends as necessary
Ability to provide own car, insurance, and valid driver’s license
About Niagara College
Over the span of half a century, Niagara College has become a leader in applied education, and a regional college with global reach. Founded in Welland in 1967, Niagara College now operates from specialized campuses in Welland and Niagara-on-the-Lake.
At Niagara College, more than 9,000 full-time students study in over 100 diploma, graduate certificate, apprenticeship and Bachelor’s Degree programs. We also welcome more than 15,000 Part-Time Studies registrants each year, who study in 600+ credit, vocational and general interest programs.