Berkeley Lab's Biosciences Division has an opening for a Senior Administrator. Reporting to the Biosciences Area Associate Laboratory Director (ALD), the incumbent coordinates and provides a comprehensive range of specialized administrative support to the Biosciences Area Associate Laboratory Director and other members of Area senior management. You will plan and manage administrative activities and services for Biosciences Area Associate Laboratory Director in her multiple roles. The Senior Administrator works under limited supervision and independently provides a wide range of administrative and technical support, primarily to the ALD.
This person will be responsible for a broad range of communication and coordination activities involving Laboratory management, DOE, other federal agencies, other national laboratories, universities and private research institutions. He/She will provide staff support for strategic research program planning and program development activities. You will have comprehensive knowledge of the Biosciences Area mission, and management relationships with Berkeley Lab, University of California and Department of Energy. This position is highly visible, regularly handles sensitive, confidential, and time critical projects making discretion and diplomacy essential. Provides continual analysis of emerging work demands in areas of assigned responsibility and develops systems and solutions as necessary.
What You Will Do:
● Coordinate and provide support to the Associate Laboratory Director and oversee the execution of a broad range of administration activities. ● Manages email inbox for ALD and determines appropriate course of action. Triage complex and sensitive incoming Biosciences Area and program management issues; develop and recommend solutions to complex problems; determine appropriate course of action and execute accordingly. ● Proactively track the ALD's daily activities to ensure she stays on track for the day. Monitor action items and ensure completion. Proactively provide necessary information and materials needed in preparation for meetings and events, and obtain information about follow-up actions needed after events. ● Support Area-wide program development efforts including all aspects of planning and executing workshops hosted both at Berkeley Lab and other sites including but not limited to Washington DC, Sacramento, CA and other national labs. ● Assist in coordinating and organizing programmatic steering committees and external advisory board meetings, and national and international program conferences and workshops. ● Responsible for various special projects requiring independent research and analysis. Projects may include lab wide policy implementation. ● Participate in data gathering for special projects including the preparation of presentation materials. ● Responsible for ensuring legal requirements for archiving documents for the Area office are understood and implemented per the appropriate applicable policies and procedures. ● Independently manage complex, often sensitive and timely projects with competing deadlines. ● Delivers executive level support for ALD's complex travel arrangements and detailed itineraries, preparing briefing materials, and addressing all necessary travel changes. ● Research and assure compliance with complex DOE travel requirements and coordinate complex travel including international.
What is Required:
● Bachelor's degree in business, finance or related field and 2-6 years related and/or significant professional experience working in an administrative environment for a scientific or technical organization.
● Extensive executive-level administrative coordination experience including contract administration.
● Excellent organizational skills.
● Demonstrated ability to work independently on multiple complex assignments, establish priorities with minimal direction, develop own work methods and procedures, use initiative, discretion and judgment, and make decisions within scope of work.
● Ability to work productively under pressure and tight deadlines.
● Strong problem-solving skills and analytical ability.
● Demonstrated leadership, motivational, and team-building abilities.
● Demonstrated ability to manage deadlines.
● Demonstrated customer service skills of a very high caliber, including the ability to be professional, articulate, and concise as well as to work diplomatically with a broad range of individuals on the telephone, via email and in person.
● Strong verbal and written communication skills.
● Sensitivity to diversity issues.
● Familiarity with policies, procedures, and practices in administrative areas of responsibility such as event coordination and document preparation and submission.
● Experience handling sensitive and confidential information with discretion.
● Editing skills sufficient to edit a variety of documents for grammar, syntax, style, and clarity. Proofread and correct own work and submit high quality final documents.
● Proficiency with PC and associated software including the ability to word process rapidly and accurately, email, and create and maintain spreadsheets and computer graphics. Strong skills in Word, Excel, PowerPoint, and Google docs, drives, forms and sheets is essential.
Additional Desired Qualifications:
● Experience using Wordpress to alter and add web pages.
● Knowledge of DOE, Berkeley Lab and UC policies, procedures and practices.
The posting shall remain open until the position is filled.
This is a full time, career appointment.
Full-time, M-F, exempt (monthly paid) from overtime pay.
Salary is commensurate with experience.
This position may be subject to a background check. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.
Work will be primarily performed at West Berkeley Biocenter (Potter St.) — Bldg. 977, 717 Potter St., Berkeley, CA.
Berkeley Lab (LBNL) addresses the world's most urgent scientific challenges by advancing sustainable energy, protecting human health, creating new materials, and revealing the origin and fate of the universe. Founded in 1931, Berkeley Lab's scientific expertise has been recognized with 13 Nobel prizes. The University of California manages Berkeley Lab for the U.S. Department of Energy's Office of Science.
Equal Employment Opportunity: Berkeley Lab is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. Berkeley Lab is in compliance with the Pay Transparency Nondiscrimination Provision under 41 CFR 60-1.4. Click here to view the poster and supplement: "Equal Employment Opportunity is the Law."
Internal Number: 85605
About Lawrence Berkeley National Laboratory
In the world of science, Lawrence Berkeley National Laboratory (Berkeley Lab) is synonymous with excellence. Thirteen scientists associated with Berkeley Lab have won the Nobel Prize. Fifty-seven Lab scientists are members of the National Academy of Sciences (NAS), one of the highest honors for a scientist in the United States. Thirteen of our scientists have won the National Medal of Science, our nation's highest award for lifetime achievement in fields of scientific research. Eighteen of our engineers have been elected to the National Academy of Engineering, and three of our scientists have been elected into the Institute of Medicine. In addition, Berkeley Lab has trained thousands of university science and engineering students who are advancing technological innovations across the nation and around the world. Berkeley Lab is a member of the national laboratory system supported by the U.S. Department of Energy through its Office of Science. It is managed by the University of California (UC) and is charged with conducting unclassified research across a wide range of scientific disciplines. Located on a 200-acre site in the hills above the UC Berkeley campus that offers spectacular... views of the San Francisco Bay, Berkeley Lab employs approximately 4,200 scientists, engineers, support staff and students. Its budget for 2011 is $735 million, with an additional $101 million in funding from the American Recovery and Reinvestment Act, for a total of $836 million. A recent study estimates the Laboratory's overall economic impact through direct, indirect and induced spending on the nine counties that make up the San Francisco Bay Area to be nearly $700 million annually. The Lab was also responsible for creating 5,600 jobs locally and 12,000 nationally. The overall economic impact on the national economy is estimated at $1.6 billion a year. Technologies developed at Berkeley Lab have generated billions of dollars in revenues, and thousands of jobs. Savings as a result of Berkeley Lab developments in lighting and windows, and other energy-efficient technologies, have also been in the billions of dollars. Berkeley Lab was founded in 1931 by Ernest Orlando Lawrence, a UC Berkeley physicist who won the 1939 Nobel Prize in physics for his invention of the cyclotron, a circular particle accelerator that opened the door to high-energy physics. It was Lawrence's belief that scientific research is best done through teams of individuals with different fields of expertise, working together. His teamwork concept is a Berkeley Lab legacy that continues today.