The campus is located on 137 acres of beautifully landscaped grounds in Portland’s southwest hills. Our strong commitment to sustainability is reinforced through recycling programs, energy conservation, alternative transportation options, and farm to fork initiatives. For benefit-eligible positions, we offer a competitive benefits package that includes options for health, dental, vision, tuition, life insurance, retirement and more.
Lewis & Clark College is committed to achieving a diverse workforce. Candidates from diverse backgrounds are encouraged to apply. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, gender identity, sexual orientation, marital status or age.
Serves as a resource to students and their parents regarding on campus living and provides reception/administrative support for the Director of Housing & Orientation, Associate Director of Campus Living, and five Area Directors. Coordinates and manages essential functions for Campus Living operations and programs.
This position is represented by the Lewis & Clark College Support Staff Association Local 4912 of the American Federation of LCCSSA Collective Bargaining Agreement.
What You'll Do
Administrative Tasks: answer phone, email, walk-ins, and written inquiries and requests from students, parents, staff, administrators, faculty, alumni, and the general public. Also, they are inclusive of scheduling weekly Campus Living meetings, making photocopies, filing, take minutes for staff meetings, transcribe correspondence, mailings, generate reports, order supplies, coordinate travel arrangements, along with creating or editing department resource guides.
Program Support: coordinating end-of year damage charges, assisting with the operations issues of Parent Preview, assisting summer clientele in acclimating to campus operations, coordinate logistics of Resident Advisor selection and feedback processes.
Process Coordination: this includes collection of Housing Contracts, Lease Agreements, Living-Learning Community applications, room questionnaires, coordination of early arrivals. Manage Contract Release Committee logistics, including accepting and distributing student petitions to the committee members.
Database Management: create, edit and maintain Campus Living databases for housing, summer housing, Resident Advisor Selection, as well as content on the Lewis & Clark website and social media.
Financial Administration: manage Campus Living petty cash, ensuring proper use and reimbursement of funds used. Reconcile p-card purchases for Director and Associate Directors, manages faculty and Lead RA stipend, and professional association memberships & dues. Ensure accuracy in billing and invoicing.
Recruitment: manage the recruitment materials and hiring records for graduate student assistants, Living-Learning Community Coordinators, Campus Living student assistant(s), and New Student Orientation Student Directors. Recruit, train, supervise and organize projects for student works as needed.
Marketing: develop and execute a marketing plan to advertise Campus Living programs and processes.
High School Diploma or equivalent (G.E.D) plus 3 years experience; Associates Degree plus 2 years experience; or Bachelors Degree
2 years of office experience
2 years of proficient computer use, work processing and database management
Strong verbal and written communications skills
Ability to honor and work with all identities and individuals, particularly those who are underrepresented in the country and/or at Lewis & Clark College
Nice to Haves
1 year experience in higher education; having lived or worked on a college campus
1 years experience with Colleague/Ellucian, FileMaker Pro, and Maxient packages
Proven positive customer service experience
37.5 hours per week
$20.76 per hour
The job works primarily at a desk or is otherwise involved in activities requiring little lifting, climbing or working in tiring positions
The College explicitly acknowledges and affirms its conviction that diversity with respect to race, ethnicity, national origin, socio-economic background, religious orientation or spirituality, physical or sensory disability, gender, and sexual orientation on the Lewis & Clark campus provides an educational benefit for all students that can be realized only if students and education professionals from diverse backgrounds are present in significant numbers within our learning community. In creating and sustaining such a community, we engage, to the extent possible, in practices that will ensure a high degree of diversity on our campus, simultaneously meeting the highest standards of academic excellence of which we are capable.
Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.
Lewis & Clark College will conduct a background check on the finalist, which will include a criminal record check. If a conviction is discovered, a determination will be made whether the conviction is related to the position for which the individual is applying or would present safety or security risks before an employment decision is made. A criminal conviction does not necessarily automatically bar an applicant from employment.
Eligibility to Work
In order to comply with US Homeland Security Department regulations, all employees must complete an I-9 form in Workday prior to or no later than the first day of work and bring originals (no photocopies) of their supporting documentation to Human Resources no later than the 3rd business day of employment. Failure to have a completed I-9 form on file with the College will result in immediate termination of employment.
About Lewis and Clark
Lewis and Clark is a private institution with a public conscience, a residential campus with global reach. Students and faculty throughout all three of Lewis & Clark’s schools—the College of Arts and Sciences, the Graduate School of Education and Counseling, and the Law School—pursue new ways of knowing by combining classic liberal learning with pioneering collaboration. Located in Portland, Oregon, the student experience is enhanced by the inspiring beauty of the college's natural setting on 137 wooded acres in Portland’s southwest hills.