The College of Earth, Ocean, and Atmospheric Sciences is seeking an Administrative Manager. This is a full-time (1.0 FTE), 12-month, fixed-term professional faculty position. Reappointment is at the discretion of the Dean.
Oregon State University (OSU) manages the PacWave Project from a Project Support Office requiring the Administrative Manager to serve as a key member of the core research project team designated to successfully complete the construction, and transition to operations for the test bed facilities. The PacWave project is potentially a $50M project over 5 years, which, when complete, will serve as the U.S. grid-connected test facility for wave energy converters and arrays, and will be located off the coast of Newport, Oregon. For more information, please visit http://pacwaveenergy.com or https://www.energy.gov/eere/water/pacwave.
Per the project's Project Plan, this position provides executive assistance for the Principal Investigator (PI), Project Manager (PM) and technical team in the management of grant and contract requirements of the project, Department of Energy (DOE) project requirements, internal and external project reviews and reports, managing project document hierarchy and archiving, and assisting with organization of outreach activities. This position supports the PI/PM's duties related to the Project development in the areas of contract management, support of research needs and to achieve programmatic outcomes. This position serves as a liaison with faculty, the program technical team, staff, students and the general public. This position manages the PI/PM's calendars, team calendar and develops correspondence reports, memoranda, and minutes that translate project outcomes into communication. This position manages larger group-meeting logistics, both on and off-site. This position manages activities in order to handle the critical issues dealt with both in the presence and absence of the PM and for the project team (including faculty, faculty research assistants, subcontractors, technical advisors, graduate research assistants, and other staff).
The College of Earth, Ocean, and Atmospheric Sciences is internationally recognized as a leader in the study of the Earth as an integrated system. It operates numerous state-of-the art laboratories and two oceanographic research vessels. The College has annual research expenditures of more than $50 million, with much of the research support coming from the National Science Foundation (NSF), National Oceanic and Atmospheric Administration (NOAA), National Aeronautics and Space Administration (NASA) and other federal agencies. It has over 100 faculty, 200 graduate students and approximately 700 undergraduate students. Graduate programs include a Master's degree in Marine Resource Management; and Master's and PhD degrees in Ocean, Earth and Atmospheric Sciences; Geology; and Geography. The new undergraduate program in Earth Sciences, together with the Environmental Sciences Undergraduate Program, provide educational and research opportunities for the best undergraduate students: a national honors college for the Earth.
Typically requires Bachelor’s degree in field related to program area. 3 years' experience providing administrative support to a program or office.
Bachelor's Degree in a field relevant to position duties.
Three years of demonstrated office management and/or administrative support experience.
Advanced computing skills, including familiarity with MS Office Suite and Adobe, including Word, Excel, Powerpoint, and Adobe Acrobat.
Exceptional interpersonal and customer service skills with proven discretion and diplomacy.
Must be self-sufficient and able to make decisions independently.
Detail oriented with ability to manage multiple assignments, establish priorities, and meet deadlines.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
The ability to work occasional evenings and/or weekends as needed to meet project goals or deadlines is required.
Oregon State is a leading research university located in one of the safest, smartest, greenest small cities in the nation. Situated 90 miles south of Portland, and an hour from the Cascades or the Pacific Coast, Corvallis is the perfect home base for exploring Oregon?s natural wonders.Oregon State University has always been a place with a purpose ? making a positive difference in quality of life, natural resources and economic prosperity in Oregon and beyond. Through discovery, innovation and application, we are meeting challenges, solving problems and turning ideas into reality.Founded in 1868, Oregon State is the state?s Land Grant university and is one of only two universities in the U.S. to have Sea Grant, Space Grant and Sun Grant designations. Oregon State is also the only university in Oregon to hold both the Carnegie Foundation's top designation for research institutions and its prestigious Community Engagement classification.As Oregon?s leading public research university, with $261.7 million in external funding in the 2011 fiscal year, Oregon State?s impact reaches across the state and beyond. With 12 colleges, 15 Agricultural Experiment Stations, 35 county Extension offic...es, the Hatfield Marine Sciences Center in Newport and OSU-Cascades in Bend, Oregon State has a presence in every one of Oregon?s 36 counties, with a statewide economic footprint of $2.06 billion.Oregon State welcomes a diverse student body of over 26,000 students from across Oregon, all 50 states and more than 100 countries. They can choose from more than 200 undergraduate and more than 80 graduate degree programs, including over 30 degrees online offered through Oregon State Ecampus. Oregon State increasingly attracts high-achieving students, with nationally recognized programs in areas such as conservation biology, agricultural sciences, nuclear engineering, forestry, fisheries and wildlife management, community health, pharmacy and zoology.Oregon State also ranks high in sustainability, fourth among universities nationwide for using renewable energy and first in the Pac-12 Conference. And our students literally help power the university: 22 exercise machines at Oregon State University has always been a place with a purpose ? making a positive difference in quality of life, natural resources and economic prosperity in Oregon and beyond. Through discovery, innovation and application, we are meeting challenges, solving problems and turning ideas into reality. For more information visithttp://www.ohsu.edu/xd/about/index.cfm.The 400-acre main campus in Corvallis includes a Historic District, making Oregon State one of only a handful of U.S. university campuses listed on the National Register of Historic Places. The district includes such icons as Weatherford Hall, the Memorial Union and Benton Hall, the oldest building on the oldest building on campus.
OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.