In support of the Directors of the Environmental Studies (ENST) and Integrated Energy Management (IEM) programs, this position manages, plans, coordinates, and implements the day-to-day operations of ENST and IEM activities in order to support efficient and professional communications amongst students, faculty, stakeholders, administration and the public.
Coordination and Support: - Provides day-to-day operational and logistical support for Environmental Studies and Integrated Energy Management programs. - Acts as primary point of contact for students, faculty and staff for program-related inquiries. New or unusual questions or circumstances are elevated to the supervisor. - Establishes work priorities for administration of both programs. - Manages electronic communications to faculty in the program, affiliated departments, and administrative units. - Creates documents, memos, letters, and other print materials in support of ENST/IEM - Schedules, sets agendas, manages meetings, provides follow up, and other tasks related to execution of meetings with students, faculty, staff, and with advisory boards. Assists faculty with collection of information and preparation of slides or other presentation materials as needed - Schedules courses and coordinates with corresponding departments, as directed by Program Directors. - Assists faculty to collect information and prepare reports on programmatic review and assessment data - Purchases equipment and maintains inventory and tracking of ENST/IEM equipment; - Establishes and maintains manual and electronic filing systems, including student records related to acceptance in major and minor and alumni; - Proposes new policies and procedures that maximize efficiency and effectiveness of program. Updates and posts or promulgates new and/or updated procedures; - Works with staff and faculty to streamline recruitment and retention of students in the programs; - Keeps program calendars, task lists and sends reminders to responsible parties; - Assists students and faculty in program related travel requests and reimbursements; - Prepares progress reports for internal and external stakeholders and updates strategic plan annually; - Schedules and coordinates internal/external advisory committee meetings, monthly round-table meetings; - Assists Program Directors with applications for external funding.
Outreach: - Works with faculty and Directors to identify and develop internship and apprenticeship opportunities and to recruit/manage student internships and apprenticeships; - Works with COTS recruiters and professional advisors to maximize student recruitment and retention; - Attends specific on- and off-campus recruiting events (e.g., Wildcat Day, Orientations) aimed at prospective students for ENST and IEM; - Collaborates with ENST and IEM students, COTS recruiters, faculty and staff, and external organizations to develop relationships via academic, social, and community outreach (e.g., organize visits from professionals); - Maintains and improves program webpage. Updates and maintains social media presence; keeps website and marketing materials up to date; - Coordinates ENST/IEM activities with other units on campus, as needed.
Student Support: - Works directly with appropriate professional and department advisors to ensure students receive timely, relevant, and accurate academic, college, and career advice; - Helps students connect to resources, offices, personnel that can provide support outside of program; - Attends orientations and recruiting events to advise potential students; - Assists students in campus student club activities; - Coordinates and manages student internships.
Fiscal Support: - Provides fiscal oversight of budgets related to ENST/IEM, including tracking of expenditures for the purpose of overall budget management, and initiating paperwork associated with expenditures; - Provides periodic budget updates and fiscal reports to Directors; - Orders equipment/supplies/materials; - Manages, monitors, and reconciles Procard expenditures.
- Other duties as assigned
Demonstrated experience in project coordination and experience in a professional office setting.
Excellent written, oral, and presentation skills
Excellent organization and attention to detail in writing reports and maintaining records,
Demonstrated experience in effectively using computer applications such as the Microsoft Office suite of programs to create correspondence, databases/spreadsheets, and/or presentation materials;
Ability to collaborate with a wide variety of individuals in a professional and respectful manner
Ability to effectively organize multiple work assignments involving competing priorities to produce work products that are accurate, of a high quality and meets deadlines;
OR applicable combination of education and/or experience which demonstrates the ability to perform the essential functions of the position.
Bachelor's degree in related field;
Experience working in higher education;
Experience effectively providing information and support to students;
Experience with web page and social media maintenance;
Fiscal experience, training, and/or education;
Experience developing, planning, maintaining, and presenting budget and financial reports;
Understanding of agencies and people engaged in private, state and federal environmental and energy policy development, as well as other energy related areas in both fossil fuel and renewable resources;
Experience with grant writing.
Accountability/Dependability: Accepts responsibility for quality of own work; acknowledges and corrects mistakes. Shows up on time, meets standards, deadlines and work schedules.
Judgement: Makes timely, informed decisions. Analyzes options and determines appropriate course of action.
Teamwork: Promotes cooperation and mutual support to achieve goals. Encourages participation and mutual support.
Adaptability/Flexibility: Responds positively to changing business needs and responsibilities. Adapts approach and methods to achieve results; recovers quickly from setbacks and finds alternatives.
Commitment to Diversity: Recognizes the value of diversity and helps create environment that supports and embraces diversity and inclusivity.
Pay, Benefits, & Work Schedule
Salary: $ 2425 /month with periodic increases up to $ 3123 /month
Schedule/Appointment: Monday - Friday, 8:00am-5:00pm (1 hour lunch)/ PSE Bargaining Unit 4
Working Conditions: Work is performed in an indoor office setting with frequent in-person interactions. It is essential to be able to remain at a desk/computer workstation for prolonged periods, perform extensive data entry and other computer-related tasks and create/maintain filing systems for departmental records. Some evening or weekend work and/or occasional travel may be required.
Benefits : CWU offers a comprehensive benefits package including medical and dental insurance, retirement and optional savings plans, life and disability insurance, along with vacation and sick leave plans depending on employment classification. For additional information please visit: http://www.cwu.edu/hr/benefits-0
How To Apply
To apply for this position, you must complete the on-line application and attach:
A detailed cover letter clearly demonstrating how your education and experience: (a) meet the required (and, as applicable, preferred) qualifications, and (b) demonstrate the ability to perform the responsibilities as described by the posting;and (c) why you are applying for this position to work with the ENST and IEM programs.
Resume including work history, education, training; and
Contact information for three professional references.
Screening Begins: July 2, 2018
**Priority will be given to applications received by the screening date. Incomplete applications will not be considered.
Name: Pamela McMullin-Messier Title: Associate Professor, Sociology and Environmental Studies Program Director Email: email@example.com Phone: 509-963-2222 Website: Enviornmental Studies
Please contact Human Resources at firstname.lastname@example.org or 509-963-1202 if you require technical assistance with the on-line application process.
Conditions of Employment
Prior to employment, final candidate(s) will be required to submit to a background check. All information obtained through background investigations will be strictly confidential and revealed only to those required to have access.
This position is part of a Public School Employees of Washington (PSE) bargaining unit. New employees are required to meet the membership requirements of the current collective bargaining agreement within 30 calendar days of employment.
The seniority date for the selected applicant shall be set in accordance with Article 43.2 of the Public School Employees (PSE) collective bargaining agreement.
Located in historic Ellensburg, Washington, Central Washington University is a public four-year university. Home to over 10,000 students, Central has a commitment to hands-on learning and discovery, which takes students beyond the limits of the classroom and books. Central prepares students to become well-educated citizens who are ready for high-demand careers in the workforce and offers over 150 undergraduate majors as well as graduate studies programs and research. To prepare and enable students to succeed in a global economy, Central partners with over 30 colleges and universities around the world.CWU is an Affirmative Action/Equal Opportunity Employer/Title IX/Veteran/Disability Employer.
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Primary references are publications that are cited as references during examination development.