Berkeley Lab's Facilities Division has an opening for a Facilities Asset Management Specialist. In this role, you will focus on data management and the implementation of workflows required to effectively manage facilities and capital renewal requirements of the Lab. This highly visible role within the Facilities Division will be crucial in managing and supporting the Lab's Facilities and Infrastructure Asset Management Program. We are looking for a creative, driven, and detail oriented individual with experience in Facilities and Infrastructure Management or Plant Engineering. This position will be filled at the level I or II, dependent on experience.
What You Will Do:
Assist in planning and coordinating facilities condition assessment activities including data collection, documenting, and prioritization of facilities deficiencies, quality assurance of all data, on time reporting, analytics, benchmarking, and asset record maintenance.
Manage and ensure asset management systems are accurate and current.
Ensure deficiencies are identified, documented, and are reported accurately and in a timely manner.
Prepare and report required data accurately and in a timely manner to both internal and external stakeholders.
Ensure all database changes are properly tracked, documented, and stored using appropriate standards.
Establish and maintain effective collaborative working relationships with internal and external stakeholders.
Communicate regularly with Engineers, Area Managers, Cost Estimators, Building Managers, Work Planning Control, Space Planning, IT, Project Managers, Finance, and DOE personnel.
Produce standard and ad hoc reports, analyze data for accuracy, and resolve problems following appropriate processes and procedures.
Represent data aspects to external and internal reviewers.
Assist in planning and coordinating regular audit of internal database, including physical verification of facilities assets in the field.
Develop related reports and presentations.
Organize and archive all pertinent data and documents.
Review and update facilities and infrastructure asset management processes and procedures.
In addition to the above, Level II Duties
Responsible for the planning and coordinating large and complex projects with moderate to high performance risk.
Analyze and develop various business intelligence reports by mining existing facilities and infrastructure data to help the Facilities Division senior management make data driven, business decisions.
Identify internal and external factors that could impact objectives.
Formulate and recommend corrective actions to mitigate related risks.
Develop resolution to complex problems where analysis of situations or data requires an in-depth evaluation of multiple factors.
Exercise judgment within broadly defined practices and policies in selecting methods, techniques, and evaluation criteria needed to obtain results.
Understand all DOE directives and reporting requirements as it relates to the facilities and infrastructure asset management.
Serve on both internal and external facilities and infrastructure working groups.
What We're Looking For:
Bachelor's Degree in Engineering, Facilities Management, Business Management, or related field and 2 years of related experience in facilities asset management or the equivalent combination or education and experience.
Demonstrated success in managing data quality and integrity, including application of associated QA processes.
Proven ability and initiative to independently analyze and solve moderately complex problems, perform accurate and timely data analysis and reporting, and produce and present succinct, focused technical reports utilizing technical and analytical skills.
Demonstrated success working with others to obtain data and documentation in a collaborative manner.
Excellent verbal, written, customer focused, and interpersonal communication skills with the ability to interact with a broad range of internal and external personnel at all levels.
Demonstrated advanced computer skills and experience with Google business tool suite and Microsoft Excel, PowerPoint, Word, Project, and Visio.
Demonstrated experience with Excel data analysis functions with the ability to read and reconcile different data sets, create standard and ad hoc reports, presentations, use charts, and graphs.
Strong organizational, analytical, and problem solving skills with the ability to multi-task and deliver timely accurate and complete work on tight deadlines.
Demonstrated experience in handling difficult situations, conflicting priorities, and manage multiple projects and deadlines at once.
Ability to work independently and as part of a team.
Valid Driver's License.
Ability to bend, stoop, kneel, crawl, climb stairs, ladders, scaffolds, work at heights, and work in confined spaces (non-permit required) around rotating equipment and under fluorescent lights.
In addition to the above, What We're Looking For (Level II):
Bachelor's Degree in Engineering, Facilities Management, Business Management, or related field and 5 years of related experience in facilities asset management or the equivalent combination or education and experience.
Experience with facilities and infrastructure capital planning software such as VFA.Facility or DOE's Condition Assessment Information System (CAIS).
Experience with US DOE reporting requirements or similar Federal/State requirements.
What We Prefer (Both Levels):
Demonstrated knowledge and application of DOE Orders.
Experienced with the DOE's Facilities Information Management System (FIMS).
IFMA Certified Facilities Manager or equivalent related certification.
The posting shall remain open until the position is filled.
This is a full time career appointment.
Classification will depend upon the applicant's level of skills, knowledge, and abilities.
Full-time, M-F, exempt (monthly paid) from overtime pay.
Salary is commensurate with experience.
This position may be subject to a background check. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.
Work will be primarily performed at Lawrence Berkeley National Lab, 1 Cyclotron Road, Berkeley, CA.
Berkeley Lab (LBNL) addresses the world's most urgent scientific challenges by advancing sustainable energy, protecting human health, creating new materials, and revealing the origin and fate of the universe. Founded in 1931, Berkeley Lab's scientific expertise has been recognized with 13 Nobel prizes. The University of California manages Berkeley Lab for the U.S. Department of Energy's Office of Science.
Equal Employment Opportunity: Berkeley Lab is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. Berkeley Lab is in compliance with the Pay Transparency Nondiscrimination Provision under 41 CFR 60-1.4. Click here to view the poster and supplement: "Equal Employment Opportunity is the Law."
Internal Number: 85031
About Lawrence Berkeley National Laboratory
In the world of science, Lawrence Berkeley National Laboratory (Berkeley Lab) is synonymous with excellence. Thirteen scientists associated with Berkeley Lab have won the Nobel Prize. Fifty-seven Lab scientists are members of the National Academy of Sciences (NAS), one of the highest honors for a scientist in the United States. Thirteen of our scientists have won the National Medal of Science, our nation's highest award for lifetime achievement in fields of scientific research. Eighteen of our engineers have been elected to the National Academy of Engineering, and three of our scientists have been elected into the Institute of Medicine. In addition, Berkeley Lab has trained thousands of university science and engineering students who are advancing technological innovations across the nation and around the world. Berkeley Lab is a member of the national laboratory system supported by the U.S. Department of Energy through its Office of Science. It is managed by the University of California (UC) and is charged with conducting unclassified research across a wide range of scientific disciplines. Located on a 200-acre site in the hills above the UC Berkeley campus that offers spectacular... views of the San Francisco Bay, Berkeley Lab employs approximately 4,200 scientists, engineers, support staff and students. Its budget for 2011 is $735 million, with an additional $101 million in funding from the American Recovery and Reinvestment Act, for a total of $836 million. A recent study estimates the Laboratory's overall economic impact through direct, indirect and induced spending on the nine counties that make up the San Francisco Bay Area to be nearly $700 million annually. The Lab was also responsible for creating 5,600 jobs locally and 12,000 nationally. The overall economic impact on the national economy is estimated at $1.6 billion a year. Technologies developed at Berkeley Lab have generated billions of dollars in revenues, and thousands of jobs. Savings as a result of Berkeley Lab developments in lighting and windows, and other energy-efficient technologies, have also been in the billions of dollars. Berkeley Lab was founded in 1931 by Ernest Orlando Lawrence, a UC Berkeley physicist who won the 1939 Nobel Prize in physics for his invention of the cyclotron, a circular particle accelerator that opened the door to high-energy physics. It was Lawrence's belief that scientific research is best done through teams of individuals with different fields of expertise, working together. His teamwork concept is a Berkeley Lab legacy that continues today.