Job Requisition Number: 25029. The University of California, Berkeley, in partnership with Lawrence Berkeley National Laboratory and four UC campuses – UC Irvine, UC Davis, UC Merced and UCLA – will lead a five-year, multi-million dollar international research consortium that tackles water-related aspects of energy production and use. The partnership is funded by the U.S. Department of Energy (DOE). DOE has selected the University of California, Berkeley to lead the consortium in a new technical track under the U.S.-China Clean Energy Research Center (CERC) that addresses water-related aspects of energy production and use. TheCERC consortium will bring in additional cost-share funding to exceed DOE funding of $12.5 million, and work with their Chinese counterparts to bolster collaborative efforts to ensure energy, water, and environmental security and combat climate change. The Chinese Ministry of Science and Technology, with its consortium partners, has pledged an equivalent amount of resources, bringing the total bilateral effort to more than $50 million over 5 years.
The Berkeley-led team is called the Clean Energy Research Center for Water-Energy Solutions and Technologies (CERC-WET). CERC-WET is charged with building the foundation for the technologies and expertise that will position the United States and China to continue to thrive in a future with constrained energy and water resources. Areas CERC-WET will target include water use reduction at thermo-electric plants; treatment and management of non-traditional waters; improvements in sustainable hydro-power design and operation; climate impact modeling, methods, and scenarios to support improved understanding of energy and water systems; and data and analysis to inform planning and policy.
The consortium is one of several technical tracks under the U.S.-China Clean Energy Research Center (CERC), which was launched in 2009 by President Barack Obama and former Chinese President Hu Jintao to accelerate the transition to an efficient, low-carbon economy while mitigating the long-term threat of climate change (www.us-china-cerc.org). The energy-water track was announced in November 2014.
The Administrative Officer 2 (AO2) will report to the Executive Director of CERC-WET, who reports to the Faculty Director. This position provides a high level of administrative support and event planning. The position requires balancing multiple, often simultaneous, activities and the ability to prioritize work to ensure that tasks are completed on time. The position also requires a high level of professionalism, strong interpersonal and communication skills, the ability to support and work in a dynamic environment, and a high degree of personal ownership to ensure quality work products are delivered and support activities are performed.
40% Administrative Management: •Oversee all of the administrative activities of the CERC-WET office, in consultation with the Executive Director. •Frequently make recommendations to the Faculty Director and Executive Director regarding operational issues, then implementing the decided upon course of actions. •Manage the complex calendars for the Faculty Director’s and Executive Director’s; Managing all aspects of the schedules, commitments, and travel arrangements using a high degree of discretion, diplomacy, anticipation and organization, interfacing with senior staff at UC, DOE, Chinese partner institutions and other key partners, and preparing agenda and meeting materials. •Understand the Faculty Director’s and Executive Director’s priorities and use independent judgment to triage a broad range of scheduling issues including deciding upon course of action. •Act as representative of the Faculty and Executive Directors to high level internal and external contacts on complex matters. •Initiate and respond to requests/inquiries on behalf of CERC-WET. •Triage a broad range of management and administrative issues, deciding on a course of action. •Serve as the center’s procurement liaison. •Track and manage complex action items for the Faculty Director and Executive Director, support and assist with the coordination of communications flow among CERC-WET collaborators both in the US and China. •Oversee projects that are often sensitive, confidential, of a complex nature and/or time critical, and will frequently require initiative in gathering information, assembling and analyzing the information, and determining appropriate responses to certain issues. May require access to confidential information that senior management may need for meetings or conferring purposes. •Help fulfill the overall goals of CERC-WET by performing operational tasks as assigned by the Faculty and Executive Directors. •Exercise significant professional judgment and independent initiative, review and triage incoming correspondences to determine their significance and plan for distribution. •Under the direction of the UCCW (UC CERC-WET) Faculty Director, oversee the administrative activities of the UCCW Fellows program.
35% Tracking, reporting and document preparation: Will require a high level of understanding of information and appropriate parties to ensure all required documentation and information are received correctly and in a timely manner. •Management of quarterly reports. •Synthesizing complex quarterly reports. •Gathering data for the quarterly reports from CERC-WET researchers and financial staff partner institutions. •Ensure reporting meets DOE’s significantly complex reporting requirements. •Creating newsletters under the guidance of the Executive Director. •Initiate, plan and oversee the logistics of and presentation preparation for CERC-WET hosted meetings, reviews and events. •Prepare highly professional and technical presentations with minimal direction and guidance. •Prepare and/or coordinate preparation and compilation of presentations, reports and other materials. Review documents prepared by others to ensure they are error-free, subject matter is presented clearly and concisely, and formatting is consistent throughout document and conforms to CERC-WET branding. •Tracking impending deadlines and keeping abreast of ongoing activities and commitments.
25% Event Planning and travel arranging: •Make travel arrangements for Faculty Director and Executive Director. Facilitate reimbursement for travel. •Manage all of the arrangements for Chinese visitors including travel arrangements and work with Team 2/ERSO partners to obtain visas as needed. •Create agendas and ensure all critical topics are addressed. •Interface with both all parties involved in CERC-WET activities on the behalf Faculty Director and Executive Director, coordinate meetings and accommodations of special visitors. •Arrange logistics of both on-site and off-site meetings and events (including those in China). Plan, oversee, promote and execute CERC-WET events (which include high profile conferences with multiple organizations. Publicizing, hosting guest speakers, and arranging travel and hospitality for these events. Assists with finding venues, caterers, brochure publications, etc. Performs onsite management of all events and programs including, but not limited to: registration, name tags, audio/visual and equipment requirements, food and beverage service. •Coordinate the invitation and visa processes of visitors. Arrange all travel and lodging.****************************************This is a one-year contract***************************************
•Excellent judgment in managing daily activities, including scheduling and calendar management, handling of urgent matters, computer issues, etc. Ability to screen and prioritize requests to determine items that require immediate attention. •Strong skills in providing excellent customer-focused administrative support. • Demonstrated ability to take initiative, assume responsibility and remain flexible in a fast paced environment with competing priorities. •Experience adapting to change and adjusting priorities when needed; ability to anticipate and identify service needs and independently develop solutions. •Demonstrated ability to use creativity and problem solving skills to meet support needs. •Very strong interpersonal and communications skills including excellent verbal and written communications skills. Ability to act as point of contact and interact effectively with a wide variety of internal and external contacts at various levels. Ability to work effectively and professionally with a variety of people, including those at the highest UC and DOE levels, industry partners and collaborators in China. Ability to represent the Faculty and Executive Directors on logistical and other matters. •Able to function effectively as a team member. •Experience arranging and rearranging travel, including interacting with travel agency, hotels and carriers; and processing travel approvals and expense statements. •Intermediate to advance capability in Microsoft Word, Excel, PowerPoint, calendar and email applications, and ability to produce professional quality, error-free documents, reports and presentations. Intermediate understanding of standard computer applications and office computer hardware configurations.
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.